Executive - Personal Assistant (私人助理)

5 months ago

Melaka, Malaysia Hatten Asset Management Sdn Bhd Full time

Acts as a personal assistant to the Group Deputy Managing Director.
- Responsible for providing the necessary support by offering a complete secretarial and administrative support service and general office duties of a responsible and confidential nature. This includes first point of contact direction, time management, correspondence disposition and resolution.
- Performs all secretarial tasks, including transcribing and proofreading confidential correspondence, preparing reports and minutes of meetings, scheduling appointments and maintain confidential files and other material.
- To schedule and attend to the preparation of DGMD’s meetings, Management meetings and other ad-hoc meetings including compilation and distribution of meeting folders/papers.
- To attend DGMD’s meeting and Management meetings and prepare draft minutes, extract and circular minutes.
- Maintains calendar of appointments, ensuring DGMD’s is apprised of all appointments and changes as well as matters requiring immediate attention. Uses automated office systems to prepare letters, memoranda and reports.
- Opens and screens mail addressed to DGMD’s office, answers routine mail independently and routes other mail with background material as necessary.
- Maintain all files ensuring that material is properly marked and accessible for immediate use.
- Maintain files of all minutes taken at committee meetings or whatever meetings for future references.
- Coordinates all travel arrangements for DGMD’s office.
- Acts as DGMD’s liaison both to internal and external parties.
- Able to work long hours, travel and ability to work under pressure.

**Requirements**:

- At least 2 years' experience as Personal Assistant in the related field.
- Possess excellent business letter writing skills.
- Computer literate. Example: Microsoft Office (Words, Excel and PowerPoint.
- Ability to exercise own discretion and make sound decisions.
- Pleasant and approachable with good interpersonal skills.
- Language Proficiency: English, Mandarin & Bahasa Malaysia.

Pay: RM4,000.00 - RM9,000.00 per month

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Personal Assistant: 1 year (preferred)

**Language**:

- Mandarin (preferred)
- English (preferred)

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