Admin Executive
1 day ago
Job Highlights:
- Close-knit Team: we do things together, help and support each others (Employee sized about 20 people; Industry: Video and Film Production)
- Working Hours from 10am - 7pm (escaped the peak hours cloud)
- Yes, it is okay to wear smart casual to work everyday
- Cozy working environment
- Opportunity to learn and grow with the company: we have been in the market for 7 years and is continue expanding
- Working Hours: Monday - Friday and two Saturdays of the month Responsibility: Office Administration
- Issue, compile quotations & invoices, and follow-up with status tracking
- Prepare admin documentation, i.e. issue letter or agreements
- Responsible for developing and implementing office policies
- Office Administration, i.e office supplies purchasing and maintenance, cleaner arrangement
- Checking and submission of employee claims
- Arrange and organize appointments for both internal or external meetings, flight, and hotel bookings arrangements
- Maintain and update customers' info and sales record regularly.
- Compile documents and report for freelancers/ vendors' payment to Finance.
- Produce proper reports and documentation before and after project completion, i.e. HR Administration
- Prepare and file HR-related documents, i.e. employment letter, employee agreements, etc.
- Updating staff's personal file & maintain updated filing record system, including monitoring joining date, probation period, staff contract, etc.
- Prepare & maintain staff records (Leave, Attendance, Contract, Termination and etc.)
- maintains secrecy as documents may contain private & confidential information Others
- Perform ad-hoc duties as and when required. Requirements
- Fresh Graduates are encouraged to apply
- Familiar with Microsoft Office
- Experience in Film Production industry would be an added advantage
- At least 1 to 2 years of proven working experience in administration / Financial Executive
- A good team player, hardworking and have a good sense of urgency to handle daily matters
- Ability to multitask and prioritize daily workload
- able to perform general administrative work such as typing, filling, letter drafting etc.
A creative production that works across a diverse range of videography & photography projects
Diploma / Advanced Diploma / Higher Graduate Diploma / DVM / DKM Level 4 / DLKM Level 5
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