Projects Executive

22 hours ago


Bayan Lepas, Malaysia Daya Materials Berhad Full time

**1. Human Resource**
- Recruitment: Processing personnel requisition form, job advertisement,job interview arrangements, pre-employment medical check-up & staff induction
- Leave Management
- Staff Training: prepare training requisition,process registration,coordinate payment& prepare training evaluation &update trainng records
- HC Insurance coordination and claims administration
- SOCSO Claims
- Renewal of employee CIDB Green Pass
- Employee Claims & Benefits
- Group payroll management
- Overtime management
- Claim management
- Maintain HR filing system and file all corespondence
**2. General Aministration**
- Assist in preparation of monthly DFMM report
- Create, organize and maintain systematic filing process and managing data in server
- Assist to resolve customer complaints by addressing problems,facilitating the development of solutions,preparing reports and making recommendations to managers
- To provide administrative support to Department Head and managers
- Manage general Insurances issues inclusive claim matters
- Conduct SSM search for survey/background search of clients,consultants ,sub contractors,suppliers & competitors
- Travel arrangements such as flight bookings and hotel reservations
- Manage Maxis Corporate Account-mobile lines and internal services
- Backup for coordination on IT related matters
- Coordinating &setting up for meetings &preparing minutes of meetings
**3. ISO**
- Manage ISO administration and participate in ISO Internal Audit and External Audit, to assist in audit reports and follow ups post-audit
- Conduct annual customer satisfaction survey & analysis for Management review
- Participate in process improvements meetings,preparation of amendments request
- SWOT analysis &ERM coordination
- Preparation of management review meetings minutes
**4. Tendering & Pre Qualification**
- Preparation & Submission of pre-qualification for contractors (for clients)
- To conduct Pre
- Qualification exercise for sub contractors
- Respond to tender invitation received from client and/or consultant ,make arrangements to collect tender invitation received from client and or consultant ,make arrangement to collect tender drawings and documents and disseminate to tender team
- Preparation of project details
- Support the preparation of quotations, to act as company representative and coordinate and liase with client representative and consultant on tender related inquiries
- Prepare all resources and tender documentation: assist in preparation of proposal and compilation to ensure tender submission within the set deadlines
- Keep tab of the progress of the tender preparation
- Follow up on tender deposit and tender bond refund
- Participate in e - Auction
**5. Project Support**
- Declaration of new projects to CIDB,levy submisssion & payment
- Updating project status in CIDB portal from time to time
- Maintain master registry of project LOA,EOT,CPC,CGMD and final accounts
- Attend and participate in projects meetings including pre-constructions and pre-award
**6. Basic knowledge of Finance**

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday
Work Remotely:

- No


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