Supervisor, Corporate Accounting

2 weeks ago

Pasir Gudang, Malaysia MALAYSIA MARINE AND HEAVY ENGINEERING SDN BHD Full time

JOB PURPOSE - Assisting Executive and Manager in processing function in all Cash Management activities, ie Treasury, Accounts Payable & Receivables, FAS related activities and Travel Desk JOB RESPONSIBILITIES - Timely capturing of MIRO (with PO & SO) invoices via e-subcon portal, ie matching of Service Entry in SAP system and online invoice submitted by vendor. - Timely capturing of Direct Billing (without PO & SO) invoices via e-subcon portal, ie capturing approved invoices in the SAP system. - Timely capturing of approved ad-hoc request via IOM in the SAP system. - Timely capturing of recurring item in the SAP system, ie house/car/telco rental & ICT transactions. - Capturing of petty cash claim and other staff claims. - Liase/communicate with internal/external clients on any dispute/difference against the invoices. - Liase/communicate with internal clients on advise for GL charging. - Payment processing are done as per list given or as per ad-hoc request, ie manual request. - To obtain prior approvals (within Finance) on ALL Direct Billing invoices as per LOA. - To deduct/net-off payment against any amount owing by vendor to us unless otherwise agreed. - To entertain internal/external clients on any question on related to payment date/payment advice. - Preparing proposal run for payment via IFSSC (Shared Service) and manual payment via biz-channel or cheque issuance (where applicable). - Monthly creditor’s reconciliation and monitoring the unreconciled items. - Knowledge on taxes involved ie WHT & SST. - Zero error is a priority. - Good communication and interpersonal skills. - Capturing of incoming fund both trade and non-trade on timely basis and to inform to the respective department involved. - Issue Official Receipt on timely basis where needed/applicable. - Issuance of invoice to vendor/third party on backcharging of tools/diesel, LD charges, training etc as requested by other departments. - Cash collection over the counter for both staffs and vendor for purchase of forms or lost epass etc. - Preparing monthly bank reconciliation and monitoring the unreconciled items. - To ensure proper transaction of charging activities of Facilities and Asset Services operation department and other Service Unit i.e. Supply Chain Management to respective Business Unit/Service Unit/Projects/Subsidiary & Non Trade Customer o e-Service Requisition o e-Logistic - Completion cycle for issuance of Tax Invoice to Non Trade Customer o Invoice for non-recurring items i.e. Cabin Utilities/Telco Utilities/Canteen Utilities/Copper Slag/Tools o Invoice for recurring items i.e. Cabin/Canteen/TELCO o Others back-charging from project related to facilities supply i.e. equipment and or machinery damages. - Handling request from respective department on local travelling using MAS or low cost carriers, ie Air Asia, Malindo or Fireflyz. - For MAS, liase with travel agent and to look for the lowest fare. - For others, need to monitor the cost and book online, while ensuring there is sufficient credit balance in our account with the carriers and top up when needed. - Uploading of invoices in the portal on timely basis. - Monthly reconciliation of the airliners to check for any discrepancies or untraceable transactions. - Manual matching of the top up and invoices base on FIFO in SAP system. - Good communication and interpersonal skills. - Custodian of minibank float and checking other floats (within the company) during reimbursement. - Liasing with Security Company and Bank during reimbursement. - Issuance of intercompany invoice for backcharging. - Assisting in clearing advances/backcharging/deposit/GRIR and other cash management related account. - Ensure financial information documents are safely stored and easily retrievable for internal usage (e.g. MMHE and MHB’s management, MISC), external audit purposes, and in meeting statutory requirements. - Provide support to the Executive/Manager in any ad-hoc assignments and manage the assignments within the stipulated time given without compromising the routine assignments. - To establish, foster and maintain professional relationships with both internal and external parties so as to continuously obtain "insider / outsider" information on legislative requirements, advise on action plans and collaborative / synergised efforts that will impact positively on the Company’s performance. - Collaborate with external auditors on the annual audit functions through an information-verification process in order to facilitate the preparation of MHB Group’s audited financial statements and subsidiaries, associated companies and jointly controlled entities. REQUIREMENTS - Diploma in Accounting, Finance or Banking - 3 years in treasury function preferably with knowledge in banking transaction / taxes / invoices & payment.
We are a globally trusted, energy industry and marine solutions provider, for a wide range of heavy engineering facilities and vessels. We have more than 40-year track record of d

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