Receptionist Admin

Key Responsibilities:
Front Desk Operations:Greet visitors, clients, and employees in a professional and courteous manner.
Answer and route incoming calls and take messages as necessary.
Maintain a clean and organized reception area, creating a positive first impression for visitors.

Communication:Serve as a point of contact for inquiries from internal and external stakeholders.

Administrative Support:Assist with scheduling appointments, meetings, and conference room bookings.
Coordinate travel arrangements and accommodations for employees, if needed.
Help with preparing documents, reports, presentations, and spreadsheets.

Record Keeping:Maintain and update employee records, visitor logs, and contact lists.
Assist in organizing and filing documents, both physically and electronically.

Office Supplies and Facilities:Monitor and replenish office supplies, ensuring availability for daily operations.
Report any maintenance or facility issues to the appropriate departments.

Mail and Packages:Receive, sort, and distribute incoming mail and packages.
Prepare outgoing mail and packages for pickup or delivery.

Data Entry and Documentation:Input data accurately into various systems and databases.
Assist in maintaining accurate and up-to-date records.

Assistance to Administrative Manager:Provide support to the Administrative Manager as needed, including preparing reports and presentations.

Cross-Functional Collaboration:Collaborate with various departments, including HR, finance, and operations, to support administrative needs.

Compliance and Security:Follow security protocols and procedures, including visitor registration and access control.

Qualifications and Skills:

- High school diploma or equivalent; additional relevant certifications are a plus.
- Prior experience as a receptionist, administrative assistant, or in a similar role is preferred.
- Excellent communication skills, both written and verbal.
- Strong organizational skills and attention to detail.
- Customer service-oriented with a friendly and professional demeanor.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Familiarity with office equipment and standard office procedures.
- Discretion and respect for confidentiality of sensitive information.
- Problem-solving skills and adaptability to changing situations.

**Salary**: RM1,800.00 - RM2,200.00 per month

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Klang: Reliably commute or planning to relocate before starting work (required)

**Education**:

- STM/STPM (preferred)

**Experience**:

- Administration: 1 year (preferred)

**Language**:

- English (preferred)
- Bahasa (preferred)