Procurement Specialist

The Buyer is responsible for the execution of bidding and contracting activities for/in support of assigned countries/categories according to the defined buying processes, information sharing across countries/categories to leverage best practices.
- The role also provides analytics and prepares reports, contributes to delivery of measurable value for Novartis, through alignment of business requirements, sourcing expertise, supplier market intelligence, financial productivity and mitigation of risk.
- The role supports data quality management within Procurement function according to the defined processes to identify opportunities and to support continuous improvement, assures the delivery of services according to defined KPIs and Service Levels.

**MAJOR ACCOUNTABILITIES**
- Sourcing activities
- Sourcing validation and analysis from business users, country procurement organization or category managers:

- Direct users on correct buying (content streams) channels if required.
- Engage category teams where defined thresholds are met.
- Activities scope and sourcing plan definition, opportunity analysis.
- Supplier selection, requested risk analysis performance verification and update.
- Supplier scoring criteria definition and documentation preparation for competitive bidding event.
- Inputs collection and sharing to category managers on overall category strategy.
- eSourcing event management and monitoring, supplier communication, supplier training, bidding analysis, pitch presentation organization.
- Document and communicate final award decision:

- Negotiations after the eSourcing event closure to reach the most competitive prices.
- Bids examination and sourcing summary sheet (outcome) completion.
- Recommendation to award and informing suppliers on competitive bidding results.
- Finding opportunities to improve and automate recurrent processes, thus allowing greater focus on value adding activities.
- Report productivity as per Procurement guidelines and support measurements / activities to improve. defined KPIs:

- Savings identification and achievement through competitive bidding process.
- Baseline and savings methodology definition for in-scope categories.
- Savings calculation and tracking.
- Identification and initiation of continuous improvement activities through analysis of historical events, performance and trends.
- Contracting activities

Contract preparation:

- Contract drafting based on agreed templates.
- Full terms and conditions or contractual terms negotiation.
- Contract review and contract content approvals coordination, signature process initiation and monitoring (ink, electronic).
- Contract archiving in the global standard contract management system.
- Post signature contract management:

- Contracts search and reporting.
- Contracts check against defined procedures (e.g. amendments stored correctly).
- Monitoring and identification of expiring contracts, initiating process for contract extension or competitive bidding.
- Termination strategy definition and contracts termination management.
- Business support with unsolved delivery issues (escalation point).
- Suppliers’ performance review coordination for key local suppliers.
- Other activities:

- Perform consistency checks and corrective actions (e.g. preferred vendors and related contract coverage).
- Supports the development of executive management reporting and business performance reviews, collaboration with SMEs to ensure transparency and consistency on various performance metrics.
- Support users with documentation required to submit purchase requests.

**Job Types**: Full-time, Fresh graduate

**Salary**: From RM2,500.00 per month

**Benefits**:

- Health insurance

Schedule:

- Fixed shift