Junior Executive

4 days ago

Rawang, Malaysia Aquaspersions (M) Sdn Bhd Full time

**Main duties & Responsibilities**

Purchase Ledger
- Process supplier purchase invoices and credit notes on Sage, in accordance with the Company purchase ordering procedure.
- Process employee expenses, ensuring all receipts are received on a timely basis
- Prepare weekly payment runs, ensuring supplier payments are made in accordance with agreed payment terms
- Reconcile supplier statements, ensuring supplier accounts are kept up-to-date on Sage
- Set up new supplier accounts, ensuring suppliers’ credit terms are regularly reviewed and adhered to
- Manage budget holder queries, marking invoices as “held” in Sage where requested. Review Invoices on Hold report with Executive - Accounting & Financial Reporting on a weekly basis.

Sales Ledger
- Raise sales invoices and credit notes on Sage.
- Highlight any overdue invoices to Executive - Accounting & Financial Reporting and develop good working relationships with customers
- Review live/on hold sales orders daily in order to ensure the Finance and Sales teams are updated with any issues
- Set up new customer accounts, in accordance with agreed terms

Cashbook
- Post and reconcile daily banking accounts
- Petty cash book management

General
- To maintain awareness and keep updated with any changes that would affect the company
- To act as a professional and positive ambassador for Aquaspersions
- To ensure that the department works effectively and fairly at all times.
- To carry out such duties as may reasonably be required from time to time to meet the evolving needs of Aquaspersions.
- Perform any other duties and activities to comply with ISO 9001:2015 / ISO14001 and Health, Safety and Environment (OSHA).
- Assist with any finance projects and general duties when required

**Job Requirements**:

- Diploma in accounting /Finance/Business Amin or equivalent
- 2 to 3 yrs relevant experience
- Basic accounting and bookkeeping
- Understanding of components of P&L and Balance Sheet
- Sage ERP system, Competent IT skills, particularly in MS Excel
- Has excellent attention to detail, with an organised and methodical approach to tasks
- Able to maintain strong relationships with customers and suppliers
- Able to meet deadlines
- Needs to show discretion around sensitive financial information
- Effective communication skills

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