Assistant Finance Manager

2 weeks ago

Kuala Lumpur, Malaysia Hilton Garden Inn Kuala Lumpur Full time

Supervise and manage the daily work of the Finance department.
- Ensure and be responsible for the accuracy and propriety of all charges and credits to the various accounts and that they are properly recorded in the books on a timely basis.
- Ensure that all balance sheet transactions are accounted for documented and properly reconciled and the accounting records comply with local laws and regulations.
- Review weekly bank reconciliation / monthly balance sheet reconciliation / analyses.
- Fully conversant with the Hilton standard chart of accounts and the correct use thereof.
- Ensure the month end closing process is completed and the timely preparation of all required financial reports for review by the Director of Finance.
- Ensure the accuracy and prompt monthly and year-end closing of the books of accounts.
- Ensure that policies and procedures are in compliance with Finance Standard Practice Instructions (SPI).
- Understand the requirements of the Internal Control Programme (ICP) and SOX and ensure that the hotel is in compliance with both by performing regular audits.
- Assist in the completion of forecasts and budgets as instructed.
- Prepare monthly financial reports and schedules as directed, required by management and owners.
- Thoroughly familiar with the duties and procedures of other team members under your supervision within the Finance department.
- Assist and coordinate the internal and external audit process.
- Conduct Payroll Audit if AFC is independent from payroll cycle.
- Ensure the hotel follows the government tax regulations and submit tax on time.
- Represent and liaise with all government authorities in regard to local tax matters, Price Control Bureau, foreign exchange, banks, pensions, etc.
- Liaise with local insurance companies regarding issues pertaining to local insurance coverage / issues.
- Be familiar and keep up to date with, all policies of both the hotel and Hilton insofar as finance is involved.
- Monitor daily bank cash position to ensure no overdraft incurred.
- Capable of functioning as Controller for short periods of time in the event that the Director of Finance / Financial Controller is away from the hotel.
- Hands on and take an active role in daily activities within the department, ensuring that all work is up to date and assist team members where required.
- Assist the Director of Finance / Financial Controller in providing commercial and financial information to assist in any decision-making process.
- Ensure PDRs are completed on schedule and actively develop team members’ skills and behaviours.
- Oversee the training of Finance department team members.
- Coordinate departmental leave and organize the coverage of positions during team member absence.
- Create a pleasant working environment, ensuring productive and efficient work practices within the Finance team.
- Ensure that all internal control procedures are strictly adhered to and communicate any perceived weaknesses to the Director of Finance / Financial Controller.
- Maintain an adequate and up to date filing system.

**Job Type**: Permanent

**Salary**: RM4,000.00 - RM4,300.00 per month

**Benefits**:

- Health insurance
- Maternity leave
- Meal provided
- Opportunities for promotion
- Professional development

Schedule:

- Day shift

Supplemental pay types:

- Performance bonus
- Yearly bonus

Ability to commute/relocate:

- Kuala Lumpur: Reliably commute or planning to relocate before starting work (required)

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