Billing Clerk

3 weeks ago

Port Klang, Malaysia BERSATU INTEGRATED LOGISTICS SDN BHD Full time

**Overall Job Purpose**:
You are required to ensure all the invoice are accurate and delivered to customer on time. All the information that may be access to you could be confidential. You are not allowed to reveal your work to any staff or friends either of any information, procedure verbally, copies or in writing.

**Principal Accountability Statements (Key Result Areas)**

**Performance Measures / KPIs**

1. Crate FCL Consolidation list if received **‘bundle’** customer document from operation or warehouse for courier with custom form.

As and when

2. To ensure the document completed given by the operation before sorting & scanning or photocopy.

Daily

3. Receive BL (Liner) / HBL record at book Sabah & Sarawak.

Daily

4. Prepare billing for all FOB collection shipment with full manifest for agent to refer. A copy of the bill must be enclosing with copy HBL.

Timely

5. Prepare instruction & delivery note if shipment until door.

Immediately

Timely

7. To courier & or arrange dispatch of the documents to shipper / consignee as per instruction given by customer service or marketing timely. Ensure all instruction written in the job acknowledgment.

Immediately

8. Prepare charges/ billing acceding to quotation timely. To check any add hock charges.

Immediately

9. To ensure accuracy of the billing

accuracy

10. To refer to operation department / customer services / marketing if the job’s detail & charges are unclear.

immediately

11. To prepare insurance if customer need to cover insurance on the shipment, ensure amount / place / date issue / ETD is similar with BL and invoice before save and print

As and when

12. Keep all quotation in proper filling and remove all inactive quotation to a separate file / to do housekeeping of the quotation file twice yearly.

As and when

13. After issue the billing and insurance the job file must be return back to head department for checking and signature.

Daily

14. To ensure the documents are correctly attach & addressed to the right person.

Accuracy

15. To record all by hand slip and courier slip in the book for easy reference. Ensure all consignment note must fill in full address / name / telephone number customer.

As and when

16. To reach receiver within 24 hours from the time receiving unless urgent dispatch, special arrangement will be make if any document urgent.

As and when

17. To monitor the return of dispatch chit by DO department or customers Fill in at system date customer received the document and failing to be arrange at sequential log no.

Weekly

18. In charge of the monthly for failing BL. Ensure all, the master BL must attached with house BL by vessel and port (Sabah / Sarawak). Label it and separate according to port.

Weekly

19. Ensure all job file completed and all failing to be arrange is sequential alphabet A to Z and label it according to the alphabet and Eta. Ensure the job files are proper failing and well managed.

Monthly

20. To assist superior on task assigned from time to time. To lead our team for ensure KPI is reached

As and when

**Other Job Information/Training Required**:
**Internal training 3 - 6 month for new employees, Freight System training. Northport & Westport system website, DHL courier website.**

**Job Type**: Permanent

Pay: RM1,800.00 - RM2,300.00 per month

**Benefits**:

- Health insurance

Ability to commute/relocate:

- Port Klang: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Logistics: 2 years (required)
- custom documentation: 1 year (required)

**Location**:

- Port Klang (required)

Expected Start Date: 06/08/2024

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