Corporate Administration

M ENERGY ASIA LIMITED

Corporate Administration

Roles & Responsibilities

Duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material.

**Responsibilities**:
Answer and direct phone calls

Organize and schedule meetings and appointments

Maintain contact lists

Produce and distribute correspondence memos, letters and forms

Assist in the preparation of regularly scheduled reports

Prepare, submit and reconcile expense claims

Provide general support to visitors

Ensure smooth operation of office equipment by completing preventive maintenance requirements; calling for repairs; evaluating new equipment and techniques

Maintain office stationery supplies and office consumables inventory by checking stock to determine inventory levels; anticipating needed

supplies; placing and expediting orders for supplies; verifying receipt of supplies

Carry out administrative duties such as coordinating with local company secretaries to ensure all corporate statutory documents are filed timely and including filing, typing, copying, binding, scanning of documents

Must also be able to liaise with company secretaries of offshore companies and ensure the timely submission of statutory documents required.

Maintain computer and manual filing systems

Handle sensitive information in a confidential manner

Take accurate minutes of meetings

Coordinate office procedures, updating of SOPs

Develop and update administrative systems to make them more efficient

Resolve administrative problems

Receive, sort and distribute mail

Photocopy and print out documents on behalf of other colleagues

**Requirements**:
Open to Malaysians and foreigners

Good command of English and Mandarin

Proven admin or assistant experience

Knowledge of office management systems and procedures

Excellent time management skills and ability to multi-task and prioritize work

Able to start work immediately

**Job Types**: Full-time, Contract
Contract length: 12 months

**Salary**: From RM2,500.00 per month

**Benefits**:

- Health insurance
- Opportunities for promotion
- Professional development

Schedule:

- Holidays
- Monday to Friday
- On call

Supplemental pay types:

- Performance bonus
- Yearly bonus

Application Question(s):

- When you are required to work late and on weekends, what would your response be?
- What is your proficiency level of Mandarin to read and write?
- How do you multi task?
- Are you self initiated?
- Are you able to work on common project objective with other colleagues?

**Education**:

- Bachelor's (required)

**Experience**:

- working: 3 years (required)

Ability to Commute:

- Bangsar (required)

Application Deadline: 08/15/2023
Expected Start Date: 08/15/2023