Cost Control

3 weeks ago

Kuala Lumpur, Malaysia Hilton Full time

Cost Control

With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels & Resorts, the family of brands includes Waldorf Astoria, LXR, Conrad, Canopy, Curio Collection, DoubleTree, Hilton Garden Inn, Hampton and many others.

If you appreciate the impact global travel can have on the world, you may be just the person we are looking for to work as a Hilton Team Member. Because it's with Hilton where we never forget the reason we're here: to delight our guests, Team Members, and owners alike.

The core responsibilities of the Finance Executive (Cost Control) are to ensure the smooth and efficient operation of cost control, storerooms, receiving and assist management in keeping the cost of food, beverage and other supplies to a minimum.

**What will I be doing?**

As the Finance Executive (Cost Control) - Cost, you will be responsible for performing the following tasks to the highest standards:

- Supervise Cost Clerks, Storekeepers, and Receiving Clerks.
- Ensure that all incoming goods are received via the receiving area, with deliveries properly checked against purchase orders and market lists.
- Ensure the security of all stores, including proper restrictions on the issue of keys and general access.
- Record and verify on a daily basis all food and beverage invoices for price extension, total and unit prices which should conform to the approved market prices.
- Ensure all inventory items are correctly set up in the hotel inventory system including sizes, descriptions, purchase units etc.
- Ensure that proper records are kept of inventory receipts, issues, returns and transfers and proper authorization thereof.
- Inspect and test goods whenever necessary especially with regard to food and beverage items.
- Ensure that accumulated daily invoices agree to amounts transferred to Accounts Payable.
- Make regular spot checks and inspections of storerooms, receiving area, and all outlets.
- Check duty invoices to ensure that correct duty has been applied.
- Have full and extensive knowledge of the hotel inventory system and be responsible for the maintenance of the system.
- Report immediately to the Director of Finance (DOF) / Assistant Financial Controller (AFC) if any system errors are detected.
- Train users on the hotel inventory system and assist in the setup of requisition lists, purchasing lists, etc.
- Ensure all inventory items are correctly set up in the hotel inventory system including sizes, descriptions, purchase units, etc.
- Ensure that proper records of inventory receipts, issues, returns and transfers are kept and proper authorization thereof.
- Ensure that the loading dock is kept clean and tidy at all times, free from clutter and hazards.
- Maintain adequate control on all inward and outward goods into the loading dock and storerooms.
- Maintain vigilance in ensuring the security of the loading dock.
- Prepare daily and monthly cost reports according to operational requirements, organize cost communication meetings, and participate in profit and loss meetings when necessary.
- Ensure current par stock levels are maintained and constantly reviewed.
- Introduce stringent cost control measures.
- Monitor and investigate spoilage and recommend appropriate actions to reduce.
- Co-ordinate with the F&B Manager and Executive Chef on recipe costings and recommended retail prices for food and beverage items.
- Co-ordinate with other operating departments to perform costings and recommended selling prices.
- Execute and coordinate the inventory of operation equipment and fixed assets with related department.
- Conduct and co-ordinate monthly stock takes of outlets and storerooms as well as operating equipment with concerned departments.
- Conduct market price surveys together with the Purchasing Manager and Executive Chef.
- Prepare monthly listing of slow moving and obsolete stock items with recommendations for action, ensuring that the received items are within the valid period to minimize spoilage.
- Co-ordinate with other departments, especially F&B Department regarding cost matters.
- Calculate daily cost of sales regarding officer's checks and entertainment bills.
- Work closely with Purchasing Manager and Department Heads to minimize the cost without sacrificing the quality.
- Monitor food cost of sales on a regular basis to ensure it's in line with budget.
- Flexible in relation to working hours.
- Maintain good relations with other hotel departments.
- Handle all requests and enquiries in a timely, efficient and friendly manner.
- Minimize the risks of accidents and workers compensation costs by ensuring the correct work practices are used and that the area is safe from hazards.
- Carry out any other reasonable duties and resp

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