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Finance Officer

7 months ago

Bukit Mertajam, Malaysia Iconic Hotel Penang Full time

To ensure timely preparation of payment for all purchases. To ensure completeness of documentations - matching of Invoices with Purchase Requisition (PR), Purchase Order (PO) and Delivery Order (DO)
- To ensure accuracy of calculation - checking the arithmetic accuracy of the invoices against the approved PO amount.
- To ensure that payment vouchers are properly numbered (in sequence) and the narrative are to include invoices’ references numbers that are to be paid.
- To ensure that cheques’ numbers are written on the payment vouchers.
- 1.5 To ensure that all cheques payable is crossed with “Account Payee Only”.
- Before submitting payment cheques for signatures, verify all the supporting documents such as invoices, delivery order and etc are stamped with “PAID” and “DATE”.
- To keep a record on items that are partially paid (such as deposits, partial delivery) and ensure that no over payment to be done.
- To ensure proper filing for invoices, PR, PO, DO, receiving reports, market list and etc.
- To maintain separate files for paid and unpaid invoices.
- To ensure that invoices or payment vouchers for the month concerned are coded with applicable General Ledger (GL) accounting code and any journal entries are correctly done. To confirm with the Assistant Account Manager on the GL codes before any posting are to be entered into the system.
- To ensure consistency of accounts code used for recurrent purchases.
- To ensure that month-end closing for A/P are done on the stipulated time.
- At the end of the month to ensure that total outstanding amount of A/P are agreeable to General Ledger Trade Creditors. It is also essential to agree to the Cost Controller’s purchases record for food, beverage and containers to the A/P (Materials Control)
- To reconcile Creditors Statement against Creditors Ledger monthly when prepare payment.
- To review Monthly Creditors Aging - ensure that all long outstanding amount shall be settled, identify debit balances etc

**Salary**: RM2,000.00 - RM2,500.00 per month

**Benefits**:

- Health insurance

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Bukit Mertajam: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Finance Officer: 1 year (required)

**Language**:

- Mandarin (required)
- English (required)