Specialist

4 months ago

Kuala Lumpur, Malaysia Mubadala Energy Full time

**ROLE PURPOSE**:

- To effectively plan, develop overall contracting strategy, execute, timely manage, administer and monitor pre/post award contract/procurement activities & performance in compliance with ME, PETRONAS and Government procedures and regulations in order to enable the organization to systematically control governance and risks against exposure to cost recovery.
- Particular experience is needed on full fledge tendering exercise with understanding of the Drilling, Well Site services, Production Operations lifecycle, inspection and maintenance, 2-years spares management, Long Term Service Agreements (LTSA), and Production Operations support contracts.
- Strong acumen in technical, operational, and commercial aspects of contract creation and execution including management / administration and performance especially for Drilling, Wellsite Services, Production, Operations and Maintenance contracts.

**KEY ACCOUNTABILITIES**:
Responsible for Effective Supplier Selection
- Champion in overall contracting planning, bid planning, contract award and contract performance.
- Competitive supplier selection: contracting strategy formulation, receive requisitions, analyze requirement, specifications, drawings, delivery requirements, prepare bid, request pricing and delivery, process queries from bidders, prepare bid evaluation programs; perform cost /price analysis and priced commercial evaluation of bids; lead negotiation and develop negotiating proposals; place award, develop contract and formalities.
- Provide significant input to contract development (including umbrella contracts) & execution management, forecasting of estimated contract value, support in risk identification, assessment, mitigation and monitoring to meet ME objectives.
- Ensure procurement process and contract execution aligns with PETRONAS PTCAM, OGP 423, ME Operations Management System (OMS), ME Contractor Management Standard (CMS) and ME Contractor HSE Management System (CHSEMS).
- Monitor that all required internal and external tender reports related to SCM activities are endorsed / approved as per DoA.

Bid & Contract Development
- Performs the primary role in contract drafting, ensuring that technical, administrative and contractual materials are explicit and correctly captured and drafted to achieve a coherent set of document which forms an unambiguous and manageable contract.
- Avoiding / minimizing contractors defaults through contract drafting to avoid delays in completion and increasing actual service cost.
- Coordinate multi-functions bid/contract review (User, Legal, Finance, Insurance, Risk, HSSE, etc.) to ensure technically and commercially sound bid/contract document.
- Ensure bid document includes provisions to mitigate risks inherent to the nature of work, assignment of responsibility for associated risk exposures to the party that is best positioned to mitigate its impact.

Deliver Effective Contracts Management Scope
- Provide the contract & commercial expertise and frameworks to support the delivery of assigned scope.
- Support contract execution and administration, which include:

- Identify contracts KPI for medium-high risk contracts. Ensure KPIs and contractual obligations are communicated to the suppliers at Kickff Meeting (KoM) as minimum.
- Provide advice to end user in coordination/monitoring of contracts performance meeting for all high risk contracts, including engagement in contract / contractor performance monitoring meetings, consequence management related to suppliers performance, regular report on supplier performance.
- Manage administration of post award matters; secure contract security documents (bank guarantee, performance guarantee, insurances), monitor utilization of contract value, changes, amendment and contract claims, contract extension or renewal, claims, disputes, monitor close-out process of open PO process (on paper and on ERP system).

Procurement Governance, Compliance and Controls
- Implement approved SCM Policies & Procedures and ensure that the work carried out in controlled manner.
- Ensure standards of ethics, fairness in procurement activities are maintained, seek to uphold and enhance the integrity of the procurement process as well as maintain strict confidentiality of documents pertaining to procurement.

Cost Management Initiatives
- Achieve the best savings in Terms of OPEX and CAPEX cost from the procurement activities including
- value generation from bid strategy,
- creation of well drafted & enforceable contract,
- contract re-negotiation / cost avoidance activities,
- minimizing claims and disputes,
- effectively allocate risk,
- contract sharing opportunities with other Operators

Reporting and Audit
- Maintain periodic external reports for relevant government bodies to ensure compliance to the regulations
- Maintain periodic internal reports for the management to enable management control.
- Participate in audit review of Non Operated Block (as and when required).
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