Sales Women

A **tendering department** team member typically handles all of the requests for bids that come from clients and vendors. This article discusses a tendering department employee’s job description and salary details.
- Employees in the Tendering Department must perform the following tasks and responsibilities:

- Assist in the preparation of **tenders **and standardized tender templates and paperwork.
- Only prepares tender methodology, cashflows, and programs when a technical expert is unavailable.
- Oversee the compilation and, when necessary, the drafting of high-quality proposals, bids, and tender answers to ensure that tenders and bids are handled professionally, quickly, and compliantly.
- Maintains a list of eligible vendors, particularly for upcoming bids.
- Compilation of varied input to create a more competitive bid document
- Monitoring deadlines
- Checking on evaluation and contract negotiation
- Ongoing **communication **with the User Department regarding Tender criteria and status.
- Communicate with vendors as needed during the tender process, such as non-disclosure agreements, confirmation of interest, etc.
- Assemble and maintain internal Procurement documents about the tendering process, including tracking management approval for tendering and contracting actions.
- Maintains tender files and arranges for archiving following the completion of the tender.
- Prepares status reports and projected timelines for tenders regularly, as needed.
- Coordinates and communicates with Financial Services. In light of the company’s evolving and changing demands and prospects during this early stage.
- Create a **BOQ **in the estimating package by following through on successful acquisitions.
- To manage and marshal the efforts of all relevant departments relating to tendering/bidding activities and contract review;
- To coordinate, prepare, and assemble bid submission **materials**with tendering/**bidding**activities, tender questionnaires, and pre-qualifications;
- To assist the commercial department in cultivating good relationships with existing and potential associates/customers by coordinating customer bid requirements across various departments such as planning, **QA/QC**, **HSE**, Engineering, Production, and so on;
- To collect and compile all queries and requests for additional information for communication to customers;
- Examine incoming tenders and make a list of the tender deadline, project start and end dates, tender submission instructions/requirements, and manner of submission;
- To gather tender information and references from a variety of sources, including online search engines, industry, and market intelligence data, and so on, to submit the tender;
- To ensure that tender submission due dates are strictly adhered to, including the checking, binding, packing, and preparation of outgoing submissions;
- To ensure that tender submissions are standardized in format, font, **logo**, and other factors and comply with the customer’s tender requirements.

**Salary**: RM2,000.00 - RM2,500.00 per month

Schedule:

- Early shift

Ability to Commute:

- Jalan Ipoh (required)

Ability to Relocate:

- Jalan Ipoh: Relocate before starting work (required)

Application Deadline: 05/04/2024
Expected Start Date: 05/03/2024