Personal Assistant

6 months ago

Kuantan, Malaysia Swang Chai Chuan Sdn Bhd Full time

**Your role**:

- Responsible for overall aspects of administrative functions of the Director’s office to ensure smooth running of daily operations, flight booking, hotel accommodation arrangement, company events, restaurant booking arrangement and etc;
- Accountable to follow through all matters requiring execution of action plans and ensuring the team achieves tasks’ deadlines;
- Deal effectively with all levels of staff and external stakeholders including Senior Management;
- Maintain a proper and systematic filing & work system and ensure effective document control for easy access and retrieval if required;
- Undertake special assignments, ad-hoc functions and related duties assigned by the Management;
- Manage expenses, ensuring accurate records are retained and submitted in a timely manner;
- Handle confidential information and exercise discretion at all times;
- Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the MD, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response,
- exercising judgement to reflect MD’s style and organization policy;
- Prepare expense reports, including submitting MD’s claims

**Requirements**:

- At least Professional Certificate, Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Secretarial, Business;
- At least 2 year(s) of working experience in the related field;
- Converse and communicate in English, Mandarin & Malay both written and spoken;
- Basic Knowledge In Accounting & Finance;
- Positive attitude, able to do work independently with a high degree of professionalism and integrity in a fast-paced changing environment;
- Able to communicate well with people at different levels in the organization;
- Hardworking and has a positive working attitude;
- Good analytical, strategic and forward thinking;
- Well verse in Microsoft Excel, Words and Power Point skill.
- Willing to travel.

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