Administrative Support Specialist

2 weeks ago


Klang, Selangor, Malaysia Groupe Avril Full time

At Groupe Avril, we are seeking an Administrative Support Specialist to join our team in Malaysia. As an Administrative Support Specialist, you will be responsible for providing administrative support to the organization, including data entry, document preparation, and office maintenance.

Main Responsibilities:

  • Enter daily and monthly sales data into the MPOB website – SIMS system.
  • Report all import transactions on a monthly basis on the MPOB - SIMS system.
  • Perform various administrative tasks, including deployment of new laptops, replenishment of stationery and pantry items, and liaison between staff and service providers for IT-related issues.
  • Apply for work permits with Centro Management approval.
  • Manage the renewal of all office licenses and contracts related to the Oleon AP office.
  • Maintain office equipment and machinery.
  • Liaise with external cleaning service providers for daily cleaning tasks.
  • Apply for Schedule A (export shipment) for cargo subject to SST for tax exemption.
  • Support the Customer Service team in applying for Certificates of Origin (MITTI & Local Chamber).
  • Process orders and prepare shipping documents using SAP/S4 Hana and OTM platforms.
  • Scan shipping documents into Open Text for the Customer Service team and supplier invoices into Open Text for finance payment processing.


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