Administrative Support Specialist

5 days ago


Kuala Lumpur, Kuala Lumpur, Malaysia DKSH Group Full time

About the Role

The DKSH Group is seeking a highly skilled Executive Assistant to provide comprehensive administrative support to senior management, including two Global Business Line VPs in the chemical industry.

Key Responsibilities

  1. Provide high-level administrative and strategic support to senior management team members, including travel arrangements, hotel booking, visa process, managing calendar and daily agenda, expense reports, and correspondence.
  2. Prepare, plan, collect, and prepare materials for meetings, as well as internal and external business reviews with clients.
  3. Prepare reports, presentations, and other documents as necessary.
  4. Assist in organizing company events, meetings, and team-building activities.
  5. Research, analyse, and summarize information and data for senior executives' decision-making and planning.
  6. Handle confidential and sensitive information with discretion and professionalism.

Requirements

  1. Bachelor's degree in business administration, management, or other fields.
  2. At least 5 years of experience as an Executive Assistant, Personal Assistant, or a similar role, preferably for a senior executive.
  3. Excellent verbal and written communication skills, with the ability to communicate effectively and professionally with diverse audiences.
  4. Strong organizational, time management, and problem-solving skills, with the ability to prioritize and multitask in a fast-paced and dynamic environment.
  5. High proficiency in Microsoft Office – mainly in creating impactful PowerPoint presentations and a good working knowledge of Excel is essential.
  6. Exceptional attention to detail, accuracy, and quality, commitment to high-quality work.
  7. Flexibility and adaptability to changing needs and demands of senior management executives.
  8. Strong organizational and multitasking abilities in a dynamic environment.


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