Fund Operations Manager Senior

5 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia Fintonia Group Full time

About Fintonia Group

Fintonia Group is a Singapore licensed asset manager, with a growing presence in Kuala Lumpur. Combining a strong background in traditional finance with disruptive technology, we are at the forefront of innovation in the financial industry.

Our team consists of seasoned industry professionals with experience working at top-tier global investment banks and industry leaders. We have launched the first Bitcoin tracker fund managed by a Monetary Authority of Singapore licensed fund manager.

We are seeking an experienced Fund Operations Manager to join our team in Kuala Lumpur. This role will report to the Director, Operations and will oversee two Operations Associates, providing oversight and ensuring seamless collaboration with our Fund Administrator.

The ideal candidate will have strong fund accounting experience, preferably gained in-house within a fund management company or with a top-tier service provider. They should be able to think independently, problem-solve, and take initiative to optimize workflows and ensure operational excellence.

Key Responsibilities

  1. Work closely with the Fund Administrator to ensure accurate NAV calculations, reconciliations, and timely reporting.
  2. Review fund performance metrics, expenses, and fee calculations, ensuring accuracy and compliance.
  3. Manage and resolve exceptions or discrepancies identified during reconciliations.

Fund Operations Management

  1. Oversee and lead the day-to-day activities of two Operations Associates, providing mentorship, direction, and accountability.
  2. Streamline workflows and ensure smooth trade settlement processes, cash management, and reconciliations.
  3. Collaborate with internal teams and external stakeholders to address operational challenges.

Fund Accounting and Reporting

  1. Ensure timely and accurate investor reporting, including NAV statements and investor notices.
  2. Review investor capital calls, redemptions, and distributions.
  3. Monitor fund expenses and prepare cost allocation reports in coordination with the finance team.

Counterparty and Client Onboarding

  1. Manage onboarding processes for new banking relationships and counterparties, working closely with Compliance and Legal teams.
  2. Maintain accurate documentation and perform periodic reviews of counterparty relationships.

Process Improvement and Systems Oversight

  1. Identify and implement process improvements to enhance efficiency and scalability.
  2. Collaborate with IT and Operations teams to implement and optimize technology solutions for reporting and workflow automation.

Compliance and Governance Support

  1. Ensure compliance with internal controls and governance frameworks in collaboration with the Legal and Compliance team.
  2. Maintain accurate records and provide audit support as required.

Requirements

  • At least 6–8 years of relevant experience in fund accounting, fund administration, or operations, either in-house at a fund management company or with a top-tier service provider.
  • Demonstrated experience managing or working closely with Fund Administrators.
  • Proven leadership skills with experience managing teams.

Technical Expertise

  • Strong knowledge of fund accounting principles, including NAV calculations, fee structures, and reconciliations.
  • Familiarity with fund structures (e.g., hedge funds, private equity) and related compliance requirements.
  • Proficiency in Microsoft Excel and experience working with fund accounting systems.

Problem Solving and Initiative

  • Ability to think critically, troubleshoot issues, and propose solutions independently.
  • Demonstrated track record of process improvement and implementing operational efficiencies.

Collaboration and Communication

  • Excellent interpersonal and communication skills to liaise effectively with internal stakeholders, external service providers, and regulatory bodies.
  • Strong organizational skills with high attention to detail.

Education

  • Bachelor's degree in Finance, Accounting, Business, Economics, or a related field.

Additional Skills

  • Knowledge and experience with digital assets and crypto fund operations are highly regarded but not mandatory.
  • Experience with process and system changes, including end-user testing and system implementation, is advantageous.

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