Secretarial Department Expert

1 week ago

Johor Bahru, Johor, Malaysia Vistra Full time

Career Opportunity with Vistra

We are seeking talented professionals to join our Corporate Secretarial team as Company Secretary. This is an exciting opportunity to work in a dynamic and supportive environment where you can grow your career and contribute to the success of our clients.

Job Description:

Associate/Specialist (A1)
  • To attend meetings accompanied by Seniors if required.
  • Responsible for preparing statutory documents, including AGM reminders and annual returns.
  • Maintaining accurate records and ensuring compliance with regulatory requirements.
  • To prepare announcements to Bursa Malaysia Securities Berhad and arrange meetings with senior management.
  • To ensure timely billing and collections.
  • To maintain high standards of corporate governance and compliance.
  • To file and manage clients' documents and records.
Senior Associate/Senior Specialist (A2)
  • Review and ensure accuracy of team-prepared documents and reports.
  • Provide coaching and training to team members.
  • Attend meetings and prepare statutory documents.
  • Maintain accurate records and ensure compliance with regulatory requirements.
  • Oversee the accuracy and timeliness of corporate secretarial works and deliverables.
  • Manage a team of assistants and associates in handling various corporate secretarial works.
  • Prepare and update reports as per schedule.
  • Respond to clients' enquiries and resolve issues.
  • Plan engagements and set clear goals and deadlines.
  • Report and consult with managers and head of department.
  • Ensure quality deliverables and review work of staff.
  • Streamline workflow processes and optimize manpower structure.

Requirements:

  • Strong knowledge of Companies Acts, Bursa Malaysia Listing Requirements, and CS Guidelines.
  • Excellent communication, analytical, and problem-solving skills.
  • Good command of English language, with proficiency in Mandarin an advantage.
  • Familiarity with filing of statutory forms and Companies Acts.
  • Able to work independently and as part of a team.
  • Good interpersonal skills and ability to work collaboratively.
  • Ability to prioritize tasks and meet deadlines under pressure.
  • Clear understanding of customer and organizational needs.
  • Associate/Specialist (A1): Graduate in corporate administration, laws, or related field, or min 1 year experience in corporate secretarial field.
  • Senior Associate/Senior Specialist (A2): Min 3 years relevant working experience in corporate secretarial fields with reviewing experience.
  • Assistant Manager/Team Lead (A3): Min 6 years relevant working experience in corporate secretarial fields with reviewing experience, client, and people management experience.

Benefits

  • Opportunities for career advancement and regional working exposure.
  • Comprehensive training and development program.
  • Flexible hybrid working arrangement.
  • Competitive medical, dental, and optical coverage.
  • Study leaves and professional membership coverage.

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