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Oil and Gas Event Coordinator

1 week ago

Kuala Lumpur, Kuala Lumpur, Malaysia Society of Petroleum Engineers Full time
Job Description:

Society of Petroleum Engineers is seeking a highly skilled Event Planning Professional to join our team in the APAC region. As an Event Planning Professional, you will play a pivotal role in the planning, coordination, and execution of various SPE events, including workshops, symposia, conferences, and training courses.

The ideal candidate will have at least 4 years of relevant work experience and proven expertise in event planning and execution within a corporate or association setting. They will also possess excellent communication skills, both written and verbal, and be proficient in MS Office. Additionally, they should be highly organized with strong time-management skills and be self-motivated and driven to achieve goals.

Responsibilities:
  • Facilitate committee formation by identifying representatives, handling nominations, sending invitations, and managing onboarding processes.
  • Provide administrative and secretarial support to committees, including managing speakers and authors, organizing meeting schedules, and preparing agendas, materials, and minutes.
  • Work closely with committees to solicit, review, and develop high-quality program content.
  • Curate relevant topics, themes, and sessions to design diverse and engaging plenary and panel sessions that align with audience interests and needs.
  • Communicate with authors, discussion leaders, and speakers to ensure timely submission of abstracts, manuscripts, and presentation materials.

Requirements:
  • Bachelor's degree or equivalent in a related field.
  • At least 4 years of relevant work experience and proven experience in event planning and execution within a corporate or association setting.
  • Demonstrated ability in handling multiple events simultaneously.
  • Experience in conference production, conference program development, and committee management is an advantage.

Benefits:
  • Long Weekends: Enjoy long weekends with our 9/80 schedule, which gives you every other Friday off.
  • Medical Benefits Starting Day 1: Access comprehensive medical, dental, and vision benefits from your first day of employment, with multiple plans available to suit your needs—no waiting period required.
  • Hybrid Work Model: Flexibility to work remotely several days a week.
  • Employee Well-Being Programme: Access a comprehensive well-being program at no cost, including emotional support, work-life solutions, and expert advice through online resources.