Current jobs related to Document Management Specialist - Johor Bahru, Johor - Astaka Holdings

  • Document Management Specialist

    2 days ago

    Johor Bahru, Johor, Malaysia beBee Careers Full time

    Job Description:We are seeking a highly skilled Document Management Specialist to join our team.The successful candidate will be responsible for managing and controlling all project documentation, including drawings, specifications, contracts, and reports.Key Responsibilities:Manage and control project documentation to ensure accuracy and...

  • Account Manager

    1 week ago

    Johor Bahru, Johor, Malaysia Document Technologies Full time

    Sales Executive Role SummaryDocument Technologies is seeking an experienced Sales Executive to join our team. The successful candidate will be responsible for generating new business leads, building relationships with clients, and driving sales growth.Main ResponsibilitiesGenerate new business leads through various channels.Develop and maintain strong...

  • Administrative Coordinator for Project Documentation

    1 week ago

    Johor Bahru, Johor, Malaysia Hirehub Group Full time

    Job SummaryWe are seeking an experienced Document Control Specialist to join our team at Hirehub Group. The successful candidate will be responsible for managing project-related documentation, ensuring timely submission of documents, and maintaining controlled copies.

  • Business Development Representative

    1 week ago

    Johor Bahru, Johor, Malaysia Document Technologies Full time

    About the RoleWe are looking for a skilled and driven Sales Executive to join our Document Technologies team. As a key member of our sales team, you will be responsible for developing new business opportunities, managing existing client relationships, and achieving sales targets.Key ResponsibilitiesDevelop and implement effective sales strategies to meet...

  • Document Control Specialist

    1 week ago

    Johor Bahru, Johor, Malaysia Hirehub Group Full time

    Company Background:A leading manufacturer of prefabricated modular data center solutions, specializing in the data center and power systems industry. With R&D facilities in Shanghai and high-end manufacturing plants in Shanghai and Malaysia, it delivers innovative solutions for hyperscale data center projects globally. The company is located in Johor Bahru,...

  • Project Documentation Manager

    2 days ago

    Johor Bahru, Johor, Malaysia beBee Careers Full time

    Job Summary:We are seeking a Project Documentation Manager to oversee the management and control of project documentation.The successful candidate will be responsible for ensuring that all documents are properly stored, categorized, and easily accessible.Key Responsibilities:Ensure that all documents are properly stored, categorized, and easily...

  • Construction Document Manager

    1 week ago

    Johor Bahru, Johor, Malaysia DayOne Full time

    We are seeking a meticulous and detail-oriented Senior Document Controller to join our team at DayOne. As a key member of our construction project team, you will be responsible for the organization, maintenance, and control of all construction project documents.**Responsibilities:**Oversee the complete life cycle of construction project documents, including...

  • Document Control Specialist Senior

    1 week ago

    Johor Bahru, Johor, Malaysia DayOne Full time

    DayOne seeks an experienced Senior Document Controller to oversee the management of construction project documents. As a crucial part of our construction project team, this individual will ensure that all documents are accurately maintained, accessed, and controlled throughout the project lifecycle.**Job Responsibilities:**Oversee the complete life cycle of...

  • Project Documentation Specialist

    1 week ago

    Johor Bahru, Johor, Malaysia Hirehub Group Full time

    Key ResponsibilitiesRecord and organize all project documents exchanged between the project department, contractors, consultants, government agencies, and other parties.Review and ensure that all project documents are thoroughly checked and submitted ahead of their respective deadlines.Distribute the latest approved documents and drawings to relevant...

  • Documentation Management Professional

    1 week ago

    Johor Bahru, Johor, Malaysia Hirehub Group Full time

    RequirementsDiploma or Degree in a related field, preferably in engineering background and construction industry.Familiarity with basic document management and archiving methods.Experience in managing project documentation and inspection processes.Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).Proficiency in CAD software is an...

Document Management Specialist

2 weeks ago

Johor Bahru, Johor, Malaysia Astaka Holdings Full time
Job Description

We are seeking a highly organized and detail-oriented Document Management Specialist to join our team at Astaka Holdings.

Key Responsibilities:

  1. Develop, implement, and maintain document control procedures across the organization.
  2. Manage the creation, revision, distribution, and archiving of corporate documents.
  3. E nsure accurate labelling, indexing, and storage of documents for easy retrieval.
  4. Monitor document lifecycle and implement version control processes.
  5. Maintain document databases and ensure data integrity and security.
  6. Assist in preparing and submitting documents for regulatory approvals.
  7. Maintain both electronic and hard copy project documentation, ensuring accurate filing and retrieval.
  8. Organize secure archiving of project documents, ensuring long-term accessibility.
  9. Index, store, and retrieve a wide variety of document types.
  10. Print and distribute documents as needed, scanning and uploading according to company procedures.
  11. Collect and register all technical documents, such as drawings, management papers, correspondence, contracts, invoices, quotations, in accordance with company procedures.
  12. Coordinate and compile weekly and monthly reports.
  13. Review documents, check compliance with regulations, create revisions, and archive outdated versions.
  14. Distribute documents to relevant parties, informing them when action is required on a document as part of a process.
  15. Create and maintain master document templates and forms.
  16. Ensure departments follow correct procedures in the document flow process.

Requirements:

  • Possess at least a Bachelor's Degree, Post Graduate Diploma, or Professional Degree in Construction Management, Civil/Structural Engineering, or a related field.
  • Minimum 2 to 5 years experience in a similar role. Previous experience with document management systems an advantage.
  • Experience working with various file types.
  • Ability to organize and preserve paper documents.
  • Excellent IT skills, experienced in using software like Microsoft Word, Excel, and Adobe Acrobat.
  • Attention to detail, excellent organizational skills, good written and verbal communication skills, good multitasking skills.
  • Effective communication with coworkers across departments, consultants, subcontractors, suppliers, authorities, and staff at all levels.
  • Demonstrated experience building and developing a strong and successful team.