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Operations Administrator

2 weeks ago

Kuala Lumpur, Kuala Lumpur, Malaysia Etex Group Full time

Etex Group is a global company that offers an attractive remuneration package to its employees. As an Admin & HR Officer, you will be responsible for the overall administration job function and assisting the HR & Admin Department.

Job Description
  • Travel Arrangements: Ensure smooth travel arrangements for incoming visitors, including flight booking, accommodation, and ground arrangements.
  • Renewal of Company Contracts/Agreements: Renew contracts before expiration dates, ensuring timely completion.
  • Utilities Management: Liaise with government agencies and utility service providers to obtain and verify monthly invoices.
  • Vendor Management: Coordinate with building management, parking attendance, courier companies, contractors, and food caterers for office maintenance and administrative requirements.
  • Employee Asset Management: Maintain the Asset List for all employees in Malaysia to ensure accurate registration and provision of company assets.
  • Health and Safety Insurance Scheme: Support employees with queries regarding business travel insurance and maintain records of hospitalization and surgical expenses.
  • HR and Admin Expenses Report: Update and maintain a monthly record of local employee expenses, including petrol card usage, toll card reloads, mobile phone call expenses, mileage, and provide quarterly reports to HODs.
  • Leave Management and HR Records: Keep data in order, maintain proper record keeping/filing of documents, prepare yearly leave files, and update APAC public holidays list.
  • Office Administration and Supplies: Purchase and manage stocks for office beverages and stationaries.
  • Safety Matters: Report monthly accidents at EHS Management App, lead bi-monthly SafeStart Refresh & Safety Talk, and update EHS Site Excellence Tool details.
  • HR Projects: Assist in rolling out HR projects launched from Etex Group and engage teammates in activities.