Executive Coordinator

5 days ago


Subang Jaya, Selangor, Malaysia Jobstreet Malaysia Full time

Job Description

About the Role

We are seeking a highly skilled and organized Administrative Manager to join our team. As an Administrative Manager, you will be responsible for providing exceptional support to our Director, ensuring the smooth operation of our office, and contributing to the success of our engineering consultancy firm.

Duties and Responsibilities
  • Manage the Director's Calendar: Schedule meetings, appointments, and site visits efficiently.
  • Handle Correspondence: Respond to emails, calls, and official documents on behalf of the Director.
  • Prepare Technical Reports: Create high-quality reports, presentations, and meeting materials related to engineering projects.
  • Maintain Confidential Files: Organize and secure confidential project files, contracts, and company records.
  • Assist with Documentation: Draft and review proposals, tenders, and other engineering-related documentation.
  • Coordinate Meetings: Arrange internal and external meetings with clients, contractors, and government authorities.
  • Travel Arrangements: Book travel, accommodations, and itineraries for the Director and project teams.
  • Project Tracking: Monitor project deadlines, follow up on deliverables, and ensure timely reporting.
  • Meeting Support: Prepare agendas, take minutes, and ensure follow-ups on action points.
  • Liaison Role: Act as the primary point of contact between the Director and engineering teams, clients, and regulatory bodies.
  • Communication: Interact with project stakeholders, including consultants, government agencies, and industry partners.
  • Documentation Quality: Ensure compliance with industry standards and company policies in all documentation.
  • Workload Management: Proactively manage and prioritize the Director's workload to optimize productivity.


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