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Document Governance Manager

2 weeks ago

Johor Bahru, Johor, Malaysia Astaka Holdings Full time
Job Description

Astaka Holdings is seeking a highly skilled Document Governance Manager to develop, implement, and maintain effective document governance practices across the organization.

Key Responsibilities:

  1. Develop, implement, and maintain document control procedures across the organization.
  2. Manage the creation, revision, distribution, and archiving of corporate documents.
  3. E nsure accurate labelling, indexing, and storage of documents for easy retrieval.
  4. Monitor document lifecycle and implement version control processes.
  5. Maintain document databases and ensure data integrity and security.
  6. Assist in preparing and submitting documents for regulatory approvals.
  7. Maintain both electronic and hard copy project documentation, ensuring accurate filing and retrieval.
  8. Organize secure archiving of project documents, ensuring long-term accessibility.
  9. Index, store, and retrieve a wide variety of document types.
  10. Print and distribute documents as needed, scanning and uploading according to company procedures.
  11. Collect and register all technical documents, such as drawings, management papers, correspondence, contracts, invoices, quotations, in accordance with company procedures.
  12. Coordinate and compile weekly and monthly reports.
  13. Review documents, check compliance with regulations, create revisions, and archive outdated versions.
  14. Distribute documents to relevant parties, informing them when action is required on a document as part of a process.
  15. Create and maintain master document templates and forms.
  16. Ensure departments follow correct procedures in the document flow process.

Requirements:

  • Possess at least a Bachelor's Degree, Post Graduate Diploma, or Professional Degree in Construction Management, Civil/Structural Engineering, or a related field.
  • Minimum 2 to 5 years experience in a similar role. Previous experience with document management systems an advantage.
  • Experience working with various file types.
  • Ability to organize and preserve paper documents.
  • Excellent IT skills, experienced in using software like Microsoft Word, Excel, and Adobe Acrobat.
  • Attention to detail, excellent organizational skills, good written and verbal communication skills, good multitasking skills.
  • Effective communication with coworkers across departments, consultants, subcontractors, suppliers, authorities, and staff at all levels.
  • Demonstrated experience building and developing a strong and successful team.