Account Receivable Specialist
6 days ago
Job Title: Account Receivable Specialist
Company: BASF SE
Job Summary:
We are seeking an experienced Account Receivable Specialist to join our team at BASF SE. The successful candidate will be responsible for providing Accounts Receivable (AR) & Inter-Companies Reconciliation (ICR) services to business units in accordance with established processes, work procedures, and in compliance with BASF policies, Financial Reporting Compliance (FRC), local company legal and statutory requirements.
Key Responsibilities:
- Accounts Receivable:
- Process incoming receipts made by customers with various payment methods in accordance with Service Level Agreements (SLA).
- Process customer rebates contract maintenance & rebate settlement credit notes for 3rd party customers.
- Generate statement of accounts & dunning letters for the customers.
- Resolve account discrepancies such as unallocated/unidentified receipts.
- Process Trade AR expected credit loss & specific provision and write-offs of bad debts according to IFRS 9.
- Provide balance confirmation for 3rd party customers upon request from end-users.
- Generate periodic/ad-hoc AR reports in accordance with end users and/or BASF requirements.
- Perform customer reconciliation per request from auditor or customers.
- Process exceptional customer invoices, debit notes, and credit notes (whenever necessary).
- Clear and monitor open items in General Ledger accounts related to customers.
- Process customer refunds.
- Ensure that queries are attended according to the agreed timelines.
- Inter-Companies Reconciliation:
- Initiate and execute inter-company reconciliation in accordance with process documentation by identifying the reason for inter-company differences.
- Perform month end and year end close activities to ensure timely and accurate closure of accounts.
- Perform investigation for Condor discrepancies and provide adjustment via Adrian portal before reporting deadline.
- Ensure all inter-company differences upon investigation are justifiable and coordinate with the stakeholders for resolution.
- Perform follow up and monitoring on inter-company receivable overdue aging transactions.
- Coordinate and investigate unsuccessful settlement request (SR) creation.
- Provide advice and guidance to relevant recipients on commission error for resolution.
- Reconcile the data maintenance in inter-companies' vendors & customers in accordance with the inter-company guideline i.e.: payment term and currency.
- Ensure no retrospective adjustment for posted invoices at the time new maintenance takes place.
- Attend to inter-company reconciliation related queries from stakeholders.
- Compliance:
- Participate in any compliance audits and respond to audit queries (for both internal and external).
- Ensure all work documentation and work processes are updated and met with BASF policies & guidelines, local company's policy, legal and statutory requirements.
- Quality and Continuous Improvement:
- Identify, recommend, and implement continuous improvement opportunities in quality and efficiency to support smooth implementation.
- Prepare training materials and conduct end-user trainings when required.
- Support new and existing team members through proper knowledge transfer and sharing of best practices thereby ensuring quality is maintained through any staff transition.
- Others:
- Support Business Continuity Plan (BCP) through resource planning, backup, and communication.
- Any other tasks due to Service Hub KL management strategy and/or changing business environment may require to be performed.
Requirements:
Education:
- Bachelor's Degree or Diploma in Finance/Accounting or related disciplines or Professional qualification in Finance (e.g., ACCA, CPA, etc.).
Working Experience & Skills:
- Fresh graduate with Bachelor's Degree in Finance/Accounting or related disciplines.
- Diploma with minimum 1-2 years working experience in related fields.
- External experience in a shared service or business process outsourcing engagement will be an added advantage.
- Good interpersonal skills to communicate with service recipients.
- Good time management, organization skills, and multi-tasking skills.
- Ability to work independently with minimal supervision and to excel under pressure for meeting tight deadlines.
Technical & Professional Knowledge:
- Knowledge of MS Office Applications, especially MS Word, Excel, and PowerPoint.
- Knowledge of SAP Systems will be an added advantage.
- Proficiency in English and other languages required.
- Knowledge in programming or scripting is an added advantage but not mandatory.
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