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Administrative Support Manager
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As a high-performing Personal Secretary to our Chairman, you will be responsible for providing exceptional secretarial and administrative services.
Your key responsibilities will include:
- Managing correspondence and phone calls as the first point of contact.
- Coordinating the diary of the Chief Executive Officer, prioritizing internal and external meetings, and preparing briefing papers.
- Organizing travel and accommodation arrangements when required.
- Maintaining efficient filing and data storage systems, including emails and retrieval systems.
- Providing full personal assistant support, handling correspondence, drafting routine letters, and undertaking other administrative tasks.
- Supporting Board of Trustees meetings by ensuring agendas are drafted, papers are collated, and actions points are followed up.
- Keeping the Board informed about the organization's work and their training needs.
- Servicing Senior Management Team meetings, drafting papers, and taking minutes.
- Planning and managing key organizational events, such as staff briefings.
- Participating in organizational/team meetings and providing reports as required.
- Undertaking duties with discretion and confidentiality.
