Management Assistant
1 week ago
We are looking for a highly skilled and experienced Management Assistant to join our team at Konica Minolta Malaysia. The successful candidate will be responsible for providing administrative support to senior management and contributing to the overall success of the organization.
Key Responsibilities:- To assist in the execution of verification processes to ensure compliance with all relevant policies and guidelines set by respective departments.
- To monitor and enforce policies set by the Business Administration Department, including change control policies and monitoring amendments made after Agreement execution.
- To maintain an effective Document Management System.
- To process RAS & RTO applications, liaise with leasing companies' contact persons, follow up with sales teams on outstanding agreements, and monitor approval status until the case is invoiced by Order Management Department or Finance Department.
- To manage contracts closely, receive agreement physical signed copies, scan them into the system if necessary, follow up with sales teams on backlogs, and communicate actively with Finance Department and Contract Management Team to ensure contract updates in the system.
- To compile and update verification reports from time to time for reporting and business analysis purposes.
- To perform other duties or special tasks as required by superiors.
Required Skills and Qualifications
- Diploma / Advanced Diploma, Bachelor Degree or equivalent in Business Studies / Administration / Management or related fields.
- At least 3 years of related working experience.
- Executive specializing in Administrative / Clerical or equivalent.
- Good communication skills (verbal & written) in English and Bahasa Malaysia. Good command in Chinese language will be an added advantage.
- SAP CRM knowledge will be an added advantage.
- Ability to handle high volume of transactions.
- Pro-active and good time management skills.
- Competent in Microsoft Office including Excel and Outlook.
- Organized, meticulous, and attention to detail.
- Able to communicate and work effectively with internal stakeholders.
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