Current jobs related to Corporate Document Coordinator - Johor Bahru, Johor - Astaka Holdings

  • Documentation Coordinator

    2 weeks ago

    Johor Bahru, Johor, Malaysia National Oilwell Varco Full time

    Job DescriptionAs a Documentation Coordinator at National Oilwell Varco, you will play a critical role in ensuring the accuracy and completeness of project documents. Your primary responsibility will be to compile and arrange all project documents according to project requirements for on-time submission.Key Responsibilities:Compile and arrange project...

  • Documentation Coordinator

    2 days ago

    Johor Bahru, Johor, Malaysia beBee Careers Full time

    About the Role:We are looking for a Documentation Coordinator to join our team and contribute to the success of our projects.The successful candidate will be responsible for setting up new projects on EDMS, hosting documentation kick-off meetings, and driving the project documentation closeout process.Key Responsibilities:Set up new projects on EDMS and host...

  • Legal Document Coordinator

    2 weeks ago

    Johor Bahru, Johor, Malaysia Malaysianbar Full time

    Job Title:We are seeking a Conveyancing Executive/Clerk to join our team at Malaysianbar. The successful candidate will be responsible for handling project-based SPA, loan documentation, refinancing, sub-sale, POT/POC, discharge of charge, and other conveyancing matters.Key Responsibilities:Liaise with clients, bankers, developers, and relevant government...

  • Documentation Coordinator

    1 week ago

    Johor Bahru, Johor, Malaysia National Oilwell Varco Full time

    Job Title: Quality Control ClerkAbout the Role:We are seeking a highly organized and detail-oriented Quality Control Clerk to join our team at National Oilwell Varco. The successful candidate will be responsible for ensuring that all project documents are compiled and arranged according to project requirements for on-time submission.The Quality Control Clerk...

  • Data Center Document Coordinator

    1 week ago

    Johor Bahru, Johor, Malaysia DayOne Full time

    About the JobWe are seeking an experienced Data Center Document Controller to join our team. In this role, you will be responsible for the organization, management, and maintenance of critical documents related to project success. Your key responsibilities will include:Document collection, storage, and retrieval.Collaboration with different teams to...

  • Corporate Secretary

    2 days ago

    Johor Bahru, Johor, Malaysia beBee Careers Full time

    Job DescriptionSelect how often to receive an alert:Senior Associate, Corporate Secretarial ServicesThis is a full-time and permanent position based in Johor, offering regional coverage. Reporting to Assistant Manager, Corporate Secretarial Services, the successful candidate will make a significant impact on our Corporate Secretarial Services team.Ensure...

  • Senior Document Coordinator

    1 week ago

    Johor Bahru, Johor, Malaysia DayOne Full time

    DayOne is seeking a highly organized and detail-oriented individual to fill the role of Senior Document Controller. This critical position plays a vital role in the success of our construction projects by maintaining the accuracy, accessibility, and compliance of all construction project documents.**Key Responsibilities:Manage the entire lifecycle of...

  • Document Controller

    3 days ago

    Johor Bahru, Johor, Malaysia DayOne Full time

    Document Management:Manage and control all project documentation, including drawings, specifications, contracts, and reports.Ensure that all documents are properly stored, categorised, and easily accessible.Maintain document control procedures to ensure the smooth flow of information within the project team.Risk and mitigation escalation to management for...

  • Feng Shui Project Coordinator

    2 weeks ago

    Johor Bahru, Johor, Malaysia Corporate Feng Shui Guru Full time

    Qualifications:We are looking for a highly skilled and experienced Project Manager who has a Bachelor's degree in Business Administration, Management or a related field. The ideal candidate should have 3-5 years of experience in project management, administration, or related roles. Prior experience as a corporate or executive secretary is highly preferred.

  • Corporate Secretary

    2 weeks ago

    Johor Bahru, Johor, Malaysia Vistra Full time

    Company OverviewVistra is a leading provider of corporate secretarial services, dedicated to supporting businesses in achieving their goals. Our team of experienced professionals is committed to delivering exceptional service and expertise.Job DescriptionThe successful candidate will be responsible for providing administrative support to our corporate...

Corporate Document Coordinator

2 weeks ago

Johor Bahru, Johor, Malaysia Astaka Holdings Full time
Job Summary

Astaka Holdings is seeking a Corporate Document Coordinator to oversee the creation, revision, distribution, and archiving of corporate documents.

Key Responsibilities:

  1. Develop, implement, and maintain document control procedures across the organization.
  2. Manage the creation, revision, distribution, and archiving of corporate documents.
  3. E nsure accurate labelling, indexing, and storage of documents for easy retrieval.
  4. Monitor document lifecycle and implement version control processes.
  5. Maintain document databases and ensure data integrity and security.
  6. Assist in preparing and submitting documents for regulatory approvals.
  7. Maintain both electronic and hard copy project documentation, ensuring accurate filing and retrieval.
  8. Organize secure archiving of project documents, ensuring long-term accessibility.
  9. Index, store, and retrieve a wide variety of document types.
  10. Print and distribute documents as needed, scanning and uploading according to company procedures.
  11. Collect and register all technical documents, such as drawings, management papers, correspondence, contracts, invoices, quotations, in accordance with company procedures.
  12. Coordinate and compile weekly and monthly reports.
  13. Review documents, check compliance with regulations, create revisions, and archive outdated versions.
  14. Distribute documents to relevant parties, informing them when action is required on a document as part of a process.
  15. Create and maintain master document templates and forms.
  16. Ensure departments follow correct procedures in the document flow process.

Requirements:

  • Possess at least a Bachelor's Degree, Post Graduate Diploma, or Professional Degree in Construction Management, Civil/Structural Engineering, or a related field.
  • Minimum 2 to 5 years experience in a similar role. Previous experience with document management systems an advantage.
  • Experience working with various file types.
  • Ability to organize and preserve paper documents.
  • Excellent IT skills, experienced in using software like Microsoft Word, Excel, and Adobe Acrobat.
  • Attention to detail, excellent organizational skills, good written and verbal communication skills, good multitasking skills.
  • Effective communication with coworkers across departments, consultants, subcontractors, suppliers, authorities, and staff at all levels.
  • Demonstrated experience building and developing a strong and successful team.