Operational Excellence Specialist

6 hours ago

Kuala Lumpur, Kuala Lumpur, Malaysia kuubiik Full time

We are looking for an Operational Excellence Specialist to drive process optimization and improve operational efficiency at kuubiik. As part of our team, you will be responsible for supporting financial planning and operational processes, ensuring efficiency and alignment with organizational goals.

This includes managing financial forecasting, budgeting, and variance analysis to support data-driven decision-making. You will also build and maintain the general ledger, ensuring accuracy in financial records and transactions.

Additionally, you will analyze financial performance to identify areas of concern and propose actionable solutions. Your strong analytical skills and ability to understand business needs will be essential in aligning operational processes accordingly.

Key Responsibilities:

  • Financial Planning & Analysis (FP&A):
  • Manage financial forecasting, budgeting, and variance analysis to support data-driven decision-making.
  • Build and maintain the general ledger, ensuring accuracy in financial records and transactions.
  • Analyze financial performance to identify areas of concern and propose actionable solutions.

Student Management:

  • Oversee invoicing, receipts, and bookkeeping for student-related activities, ensuring compliance with Singapore government reporting requirements.
  • Handle submissions to the Singapore Movement, maintaining accurate and timely documentation.

Team Expense Management:

  • Monitor and track expenses submitted by the Singapore team via coordination with the International team.
  • Ensure accurate recording of cumulated expenses and timely submissions to the Singapore government.
  • Maintain oversight of expense-related communication and provide necessary tracking support.

Vendor and Contract Management:

  • Coordinate with internal HR and Legal teams for vendor contract renewals, ensuring timely and compliant processing.
  • Act as a point of contact to facilitate communication between internal leads and relevant vendor representatives.
  • Ensure all vendor management processes adhere to internal guidelines and timelines.

Operational Process Improvement:

  • Drive process optimization for invoicing, expense tracking, and vendor coordination.
  • Collaborate with stakeholders to implement best practices and enhance operational efficiency.

Regulatory Compliance:

  • Ensure compliance with financial and operational regulations, including those specific to Singapore government requirements.
  • Prepare for audits and ensure proper documentation and reporting standards are upheld.

Qualifications and Experience:

You must have 5–7 years of experience in financial planning, operational management, or related fields. Basic accounting knowledge, including experience in general ledger creation and maintenance, is required. Strong analytical skills to identify issues and propose practical solutions are essential.

Able to understand business needs and align operational processes accordingly, confident in assessing situations with incomplete data and presenting a reasoned perspective. Familiarity with Singapore government regulations related to financial and operational reporting is desirable.

Familiarity with budgeting, forecasting, and compliance frameworks is also beneficial. Proficiency in financial planning tools, accounting systems, and ERP platforms is a plus. Excellent communication and interpersonal skills for collaboration across teams, exceptional organizational abilities to manage multiple priorities effectively, and problem-solving mindset with adaptability to dynamic work environments are key skills for success in this role.

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Education, Finance, and Management

Industries: Education, Outsourcing and Offshoring Consulting, and Business Consulting and Services

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