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Support Staff

1 week ago

Johor Bahru, Johor, Malaysia Flash Malaysia Express Full time
Job Description: Operations Associate

We are seeking a highly organized and detail-oriented Operations Associate to join our team at Flash Malaysia Express.

About the Role:

  • Maintain high standards of organization and attention to detail.
  • Excellent communication and interpersonal skills required.
  • Ability to multitask and prioritize effectively.
  • Basic computer skills and proficiency in Microsoft Office Suite essential.
  • Previous experience in administrative roles beneficial.

Key Responsibilities:

  • Take dictation and minutes during meetings.
  • Monitor office supplies and research cost-effective options.
  • Produce reports, presentations, and briefs to support business decisions.
  • Facilitate communication between departments to ensure efficient operations.
  • Manage daily administrative tasks, including data entry and document management.
  • Respond to inquiries via email, phone, or messaging platforms.
  • Handle employee requests for travel arrangements and benefits.
  • Assist the HR Executive in managing worker permits and cancellations.
  • Update internal databases with order details.
  • Analyze market trends to identify pricing opportunities.
  • Evaluate vendor offers and negotiate better prices.
  • Oversee tenancy for company properties, liaising with agents and tenants.
  • Coordinate schedules and tasks for drivers and despatch personnel.
  • Generate daily inventory reports for review.
  • Conduct monthly stock takes to ensure accurate inventory levels.
  • Collaborate with logistics to coordinate special requests.
  • Communicate daily with the commercial team to update them on client orders.
  • Ensure documents are properly organized and maintained.
  • Draft and review Memorandums and Documents.
  • Process expenses claims and company payments.
  • Provide administrative support to ensure smooth office operations.
  • Coordinate shipments, deliveries, and pickups.
  • Assist with inventory management and data entry.

Requirements:

  • High school diploma or equivalent required.
  • Previous experience in administrative roles beneficial.
  • Basic computer skills and proficiency in Microsoft Office Suite essential.
  • Excellent communication and interpersonal skills required.