Administrative Manager Office Operations

1 day ago


Kuala Lumpur, Kuala Lumpur, Malaysia Roundtable on Sustainable Palm Oil (RSPO) Full time

The Roundtable on Sustainable Palm Oil (RSPO) is a global partnership that drives sustainability in the palm oil industry. Our organisation operates across 104 countries and territories, representing every link in the supply chain.

We are seeking an experienced Administrative Manager to provide office administration support in our Secretariat office in Kuala Lumpur and oversee the efficient function of office operations in other RSPO offices. The incumbent will ensure compliance with OSHA regulations and workplace safety standards across all locations.

The successful candidate will manage office administration tasks, ensuring smooth day-to-day operations and compliance with organisational policies. This includes coordinating all office maintenance, mailing, courier services, utilities, and equipment management. They will also oversee vendor management, office licenses, office insurance policies, and service providers to maintain high service standards.

Apart from these duties, the Administrative Manager will be responsible for monitoring and replenishing office and pantry supplies, ensuring the office environment is safe, secure, functional, and aesthetically pleasing. They will process and manage office-related monthly payments, including utility bills, rentals, supplies, and equipment, ensuring compliance with organisational policies.

Additionally, they will oversee and manage the General & Admin (G&A) budget, providing accurate and timely reporting. The Administrative Manager will arrange travel and accommodation for staff when required, ensuring adherence to travel policies.

This role requires at least 5 years of experience in general administration functions and processes. The ideal candidate should have effective coordination and collaboration skills, proficient in Microsoft office and Google platform, and strong proficiency in English.



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