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Technical Project Coordinator

2 weeks ago

Petaling Jaya, Selangor, Malaysia WISE AI Full time
Technical Project Coordinator

We are seeking an IT professional to play a vital role in supporting the successful delivery of various projects, including eKYC, AI, and R&D grant initiatives.

This position is responsible for managing project documentation, attending client meetings, and converting discussions into actionable tasks to ensure alignment among stakeholders. By maintaining clear communication and effective organization, the Technical Project Coordinator helps facilitate project progress and supports the VP of AI Solutions in achieving project goals.

  • Manage and oversee the delivery of all project documentation, excluding commercial documents, for various projects including eKYC, AI, or R&D grant initiatives.
  • Prepare, maintain, and update key project documents, including:
  • Project Kickoff Document: Outlines project objectives, timelines, roles, and responsibilities to ensure alignment among all stakeholders.
  • Change Request Acknowledgment Form: Documents change requests from clients or stakeholders, tracks approval statuses, and records implementation details.
  • Traceability Matrix: Ensures requirements are met by tracking each requirement from identification through to implementation and testing.
  • Meeting Minutes: Captures discussions, decisions, and action items from client and internal meetings.
  • Project Status Reports: Regularly updates stakeholders on progress, upcoming milestones, and any risks or issues.
  • Risk and Issue Log: Tracks potential risks and active issues, along with mitigation strategies and resolutions.
  • Testing and Quality Assurance Documentation: Records test cases, results, and quality checks performed during project delivery.
  • User Manuals and Training Guides: Provides clients and internal teams with clear guidelines on system use and functionalities.
  • Attend meetings with the VP of AI Solutions (or relevant project leads) and clients, taking detailed notes and converting discussions into actionable schedules, to-do lists, and action items.
  • Assist in tracking project progress, ensuring deadlines and milestones are met.
  • Serve as a reminder for the VP or project lead regarding important follow-ups, deadlines, and scheduled meetings.
  • Collaborate with internal teams to ensure proper documentation and project updates.
  • Facilitate communication between the VP or project lead, clients, and internal stakeholders for effective project execution.