Project Management Assistant

3 days ago


Kuala Lumpur, Kuala Lumpur, Malaysia Tbwa ChiatDay Inc Full time

We are seeking a highly organized and detail-oriented Office & Project Coordinator to join our team at Axi. As an integral member of our operations team, you'll be responsible for ensuring the efficient operation of office activities while supporting key areas such as new hire onboarding, visa coordination, and competitor analysis.

About the Opportunity

In this role, you'll have the opportunity to work closely with various teams to achieve our business objectives. Your primary responsibilities will include:

  • Coordinating daily office operations to maintain an organized and efficient workplace
  • Managing office supplies, equipment, and vendor relationships to ensure optimal office functionality
  • Developing and implementing processes to improve office efficiency and productivity
  • Providing exceptional customer service to internal and external stakeholders
  • Collaborating with cross-functional teams to drive strategic initiatives and achieve business objectives

You'll also be responsible for:

  • Acting as the primary point of contact for onboarding new hires, ensuring a smooth transition into the company
  • Managing onboarding schedules, including setting up workstations, coordinating with IT for equipment, and providing training resources
  • Assisting in processing employee documentation, including employment contracts and other compliance-related paperwork
  • Overseeing VISA and work permit arrangements, including application submissions, tracking, and renewals for international hires

Key Responsibilities

  • Conducting research on competitors, analyzing their offerings, strategies, and positioning in the market
  • Analyzing competitor offerings, customer engagement strategies, and overall market presence
  • Providing actionable insights to support strategic decision-making and enhance the company's competitive edge
Requirements
  • Proven experience in office administration, onboarding coordination, or a similar role
  • Excellent communication and interpersonal skills to engage effectively across teams
  • Proficiency in handling staff expense claims, leave management, and visa processing
  • Strong analytical skills, with the ability to conduct competitor research and provide actionable insights
  • Highly organized and detail-oriented, with the ability to multitask in a fast-paced environment
  • Proficient in Microsoft Office and other administrative tools
  • A proactive and adaptable mindset, ready to take on challenges and responsibilities
  • Willingness to work fully on-site and support operational needs beyond regular office hours, if required


  • Kuala Lumpur, Kuala Lumpur, Malaysia Health Management International Full time

    Plan, develop and manage the day-to-day project management of various projects from initiation to completion (the Project Life Cycle). This would include project managing new construction and/or A&A projects. This includes developing design brief, budgeting, conducting physical assessment and feasibility studies, conceptual space planning, tender and/or...


  • Kuala Lumpur, Kuala Lumpur, Malaysia HEXTAR BIOGAS BEE SDN. BHD. Full time

    Project Planning and Scheduling:- Collaborate with the Project Manager to develop detailed project plans, including timelines, milestones, and resource allocation.- Assist Project Manager on-site for any project execution related tasks.- Interpreting construction drawings.Resource Management:- Assist in identifying and procuring necessary materials,...


  • Kuala Lumpur, Kuala Lumpur, Malaysia HEXTAR BIOGAS BEE SDN. BHD. Full time

    Job DescriptionWe are seeking a highly skilled and experienced Project Management Assistant to join our team at HEXTAR BIOGAS BEE SDN. BHD.About the Role: The successful candidate will be responsible for providing support to the Project Manager in planning, coordinating, and executing projects within the palm oil industry.Key Responsibilities:Project...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Exsim Development Sdn Bhd Full time

    Our primary focus is to provide prestigious high-rise residences whilst creating high quality product with innovative design and quality material. We have a dedicated team of people who are passionate and experienced in providing excellent service for a quality lifestyle experience.Interested candidates who are passionate and able to deliver outstanding...


  • Kuala Lumpur, Kuala Lumpur, Malaysia JAC Recruitment Full time

    COMPANY OVERVIEWA global design & build construction and engineering company with presence in 60 locations worldwide with expertise across few sectors which includes data centers, industrial, infrastructure and building projects. Our client is looking for experienced Assistant Project Manager (CSA) to join their site project team in Penang.JOB...


  • Kuala Lumpur, Kuala Lumpur, Malaysia LYS Mechanical SDN BHD Full time

    About the roleWe are seeking a diligent and organised Assistant Project Manager to join our team at LYS MECHANICAL SDN BHD in Kuala Lumpur. In this full-time role, you will assist the Project Manager in overseeing the successful delivery of plumbing construction projects, ensuring they are completed on time, within budget, and to the highest quality...

  • Project Manager

    3 days ago


    Kuala Lumpur, Kuala Lumpur, Malaysia Health Management International Full time

    Job DescriptionAs a seasoned Project Manager, you will be responsible for overseeing the planning, development, and management of various projects from initiation to completion. This role involves working closely with users, project consultants, site teams, contractors, agencies, and other stakeholders to ensure timely and successful delivery of projects.Key...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Marketing Management Analytics, Inc. Full time

    We are seeking a talented Research Project Manager to join our team at Marketing Management Analytics, Inc. In this role, you will be responsible for managing multiple research projects simultaneously, ensuring timely completion and high-quality results.The ideal candidate will have excellent organizational skills, be able to prioritize tasks effectively,...

  • Design Manager

    4 hours ago


    Kuala Lumpur, Kuala Lumpur, Malaysia JCS Design Project Full time

    We are looking for a creative mind to join our teamDo you have an eye for detail and a passion for creating beautiful spaces?Do you want to work for a company that values your creative ideas and rewards your hard work?We are a leading interior design company looking for an experienced interior designer to join our team. As an interior designer, you will work...

  • Project Manager

    3 days ago


    Kuala Lumpur, Kuala Lumpur, Malaysia Public Mutual Berhad Full time

    **Job Summary:**We are seeking a highly skilled Project Executive to join our team at Public Mutual Berhad. The successful candidate will be responsible for managing all matters related to property and project administration, as well as assisting in proposal preparation and renovation processes.Key Responsibilities:To assist in managing all matters related...


  • Kuala Lumpur, Kuala Lumpur, Malaysia HEXTAR BIOGAS BEE SDN. BHD. Full time

    Project Management RoleWe are looking for an experienced Assistant Project Manager - Palm Oil Industry to join our team at HEXTAR BIOGAS BEE SDN. BHD.Key Responsibilities:Palm Oil Industry Experience: Assist in executing projects within the palm oil industry.Project Planning: Collaborate with the Project Manager to develop detailed project plans.Resource...

  • Project Manager

    1 hour ago


    Kuala Lumpur, Kuala Lumpur, Malaysia Upscale Sdn Bhd Full time

    About the JobUpscale Sdn Bhd is seeking a seasoned Senior Project Manager to lead its system/application development projects. This role requires a candidate with 8-10 years of experience in project management, preferably from the FI Financial Industry, specifically Insurance.Key Responsibilities:To ensure a balanced portfolio of projects from a company-wide...

  • Manager, Project

    3 days ago


    Kuala Lumpur, Kuala Lumpur, Malaysia AEON Credit Service (M) Berhad Full time

    This job is for a Manager, Project & Maintenance. You might like this job because you'll plan, coordinate projects, ensure compliance with standards, oversee resources, and collaborate with teams and stakeholders.ResponsibilitiesAssist in planning and coordinating projects from initiation to completion, ensuring adherence to scope, timeline and...

  • Project Manager

    4 hours ago


    Kuala Lumpur, Kuala Lumpur, Malaysia Plenitude Berhad Full time

    Add expected salary to your profile for insightsResponsibilities:To assist General Manager on project planning & execution.To plan, organize, oversee and manage project implementation.Preparation of feasibility studies, budgeting, planning, scheduling and monitoring of site progress.Manage and coordinate project development to ensure smooth implementation...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Black Point Design Full time

    About UsBlack Point Design Sdn Bhd is a leading design services and construction company that offers a wide range of services including project management, architectural design, and engineering services.We are committed to delivering high-quality projects on time and within budget.Key Responsibilities:Work closely with project team to ensure all operational,...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Health Management International Full time

    Job SummaryWe are looking for a highly skilled Senior Construction Project Coordinator to join our team. As a key coordinator, you will be responsible for managing and coordinating multiple projects simultaneously, ensuring timely and cost-effective delivery of results.Key Responsibilities:Coordinate and manage multiple projects simultaneouslyDevelop and...


  • Kuala Lumpur, Kuala Lumpur, Malaysia POSH & CORE PROPERTY MANAGEMENT Full time

    Job DescriptionWe are seeking a highly motivated Property Management Assistant to join our team at POSH & CORE PROPERTY MANAGEMENT. The successful candidate will be responsible for assisting our property managers with various tasks and providing excellent customer service to our clients.About the RoleAssist property managers with day-to-day tasks, including...

  • Project Manager

    5 days ago


    Kuala Lumpur, Kuala Lumpur, Malaysia PEOPLE PROFILERS Full time

    Kuala Lumpur, Federal Territory of Kuala Lumpur, MalaysiaSenior PMOJob Description:People Profilers is hiring an experienced Senior PMO based in KL, Malaysia.Key Responsibilities:Collaborate with the PMO Lead to ensure a clear framework plan is understood.Create a comprehensive local project plan with a defined critical path and relevant...


  • Kuala Lumpur, Kuala Lumpur, Malaysia JCS Design Project Full time

    Company OverviewJCS Design Project Sdn. Bhd. offers bespoke interior design and build services to clients across Malaysia. Our team consists of skilled and dedicated interior designers who analyze client sites, requirements, and budgets to provide tailored interior solutions.We pride ourselves on delivering high-quality interior designs that exceed customer...

  • Project Manager

    4 hours ago


    Kuala Lumpur, Kuala Lumpur, Malaysia China Construction Development (Malaysia) Sdn Bhd Full time

    To lead and coordinate with entire project site personnel for the successful completion of the project;To liaise closely with the Contract Department in terms of budgeting and pricing to ensure the implementation is within the budget;To assist and provide feedback to the Contract Department regarding supplier pricing, recommending the selection of suppliers...