Project Management Assistant
3 days ago
We are seeking a highly organized and detail-oriented Office & Project Coordinator to join our team at Axi. As an integral member of our operations team, you'll be responsible for ensuring the efficient operation of office activities while supporting key areas such as new hire onboarding, visa coordination, and competitor analysis.
About the OpportunityIn this role, you'll have the opportunity to work closely with various teams to achieve our business objectives. Your primary responsibilities will include:
- Coordinating daily office operations to maintain an organized and efficient workplace
- Managing office supplies, equipment, and vendor relationships to ensure optimal office functionality
- Developing and implementing processes to improve office efficiency and productivity
- Providing exceptional customer service to internal and external stakeholders
- Collaborating with cross-functional teams to drive strategic initiatives and achieve business objectives
You'll also be responsible for:
- Acting as the primary point of contact for onboarding new hires, ensuring a smooth transition into the company
- Managing onboarding schedules, including setting up workstations, coordinating with IT for equipment, and providing training resources
- Assisting in processing employee documentation, including employment contracts and other compliance-related paperwork
- Overseeing VISA and work permit arrangements, including application submissions, tracking, and renewals for international hires
Key Responsibilities
- Conducting research on competitors, analyzing their offerings, strategies, and positioning in the market
- Analyzing competitor offerings, customer engagement strategies, and overall market presence
- Providing actionable insights to support strategic decision-making and enhance the company's competitive edge
- Proven experience in office administration, onboarding coordination, or a similar role
- Excellent communication and interpersonal skills to engage effectively across teams
- Proficiency in handling staff expense claims, leave management, and visa processing
- Strong analytical skills, with the ability to conduct competitor research and provide actionable insights
- Highly organized and detail-oriented, with the ability to multitask in a fast-paced environment
- Proficient in Microsoft Office and other administrative tools
- A proactive and adaptable mindset, ready to take on challenges and responsibilities
- Willingness to work fully on-site and support operational needs beyond regular office hours, if required
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