Admin (Receptionist)

1 week ago

Klang, Malaysia Agensi Pekerjaan Smarttrend Sdn Bhd Full time

**Key Responsibilities**:

- Front Desk Operations:Greet visitors, clients, and employees in a professional and courteous manner.
- Answer and route incoming calls and take messages as necessary.
- Maintain a clean and organized reception area, creating a positive first impression for visitors.
- Communication: Serve as a point of contact for inquiries from internal and external stakeholders.
- Administrative Support: Assist with scheduling appointments, meetings, and conference room bookings.
- Coordinate travel arrangements and accommodations for employees, if needed.
- Help with preparing documents, reports, presentations, and spreadsheets.
- Record Keeping:Maintain and update employee records, visitor logs, and contact lists.
- Assist in organizing and filing documents, both physically and electronically.
- Office Supplies and Facilities: Monitor and replenish office supplies, ensuring availability for daily operations.
- Report any maintenance or facility issues to the appropriate departments.
- Mail and Packages:Receive, sort, and distribute incoming mail and packages.
- Prepare outgoing mail and packages for pickup or delivery.
- Data Entry and Documentation:Input data accurately into various systems and databases.
- Assist in maintaining accurate and up-to-date records.
- Assistance to Administrative Manager: Provide support to the Administrative
- Manager as needed, including preparing reports and presentations.
- Cross-Functional Collaboration: Collaborate with various departments, including HR, finance, and operations, to support administrative needs.
- Compliance and Security:Follow security protocols and procedures, including visitor registration and access control.

**Qualifications and Skills**:

- High school diploma or equivalent; additional relevant certifications are a plus.
- Prior experience as a receptionist, administrative assistant, or in a similar role is preferred.
- Excellent communication skills, both written and verbal.
- Strong organizational skills and attention to detail.
- Customer service-oriented with a friendly and professional demeanor.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Familiarity with office equipment and standard office procedures.
- Discretion and respect for confidentiality of sensitive information.
- Problem-solving skills and adaptability to changing situations.

**Job Types**: Full-time, Permanent

**Salary**: RM1,800.00 - RM2,000.00 per month

Schedule:

- Fixed shift
- Monday to Friday

Ability to commute/relocate:

- Klang: Reliably commute or planning to relocate before starting work (required)

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