Finance and Account Executive

**Finance and Account Executive**

Overview:
**Responsibilities**:
**Finance**
- Manage and maintain an inventory transaction system to ensure that there is an appropriate control over the Company’s business inventory
- Check and process staff claims for payment in accordance with company policy
- Key point of contact for auditors, taking day to day responsibility for the smooth running of the audit process.
- Ensuring the company complies with all regulatory requirements regarding financial reports
- Review of monthly balance sheet reconciliations, including intercompany reconciliations.
- Developing and implementing the best practice processes and systems across the group
- Maintaining company secretarial data and filings with ROC/ROB for group companies.
- Keeping track of all filing requirements and working closely with tax department to meet compliance requirements
- Process and handle finance transactions and functions, including receivables, payables, receipts, and payments reconciliation
- Assist in problem solving and recommend improvements on the process flows and controls
- Monitor merchant settlements which include processing daily merchant settlements, performing daily reconciliations between the core system and bank, ensuring payments are transmitted in the required deadlines
- Work closely with our bank to resolve settlement enquires and banking issues
- Manage and monitor monthly account closings: PO management, supplier invoice processing, supplier accruals and prepayments, bank reconciliations, etc.
- Responsible for invoicing (intercompany & customers)

**Account**
- Handle full set of accounts and daily accounting functions, ensuring accuracy and proper supporting documentation and recording.
- Responsible for month-end and year-end closing of accounts including AR, AP, prepayments, accruals, fixed assets, trial balance, P&L, and balance sheet.
- Ensure all the accounting records are properly updated and reconciled in the accounting system.
- Prepare internal reports for the company through compiling information, i.e., Accounts Receivable (AR), Accounts Payable (AP), and General Ledger (GL)
- Liaise with Auditors, Tax Agent, Legal, Bankers and government authorities when required.
- AR monitoring and handling client’s account by preparing quotation, follow up on timing of receiving PO, timely billing to and collections from customer, and update in system.
- AP monitoring on verify invoice, liaise with, review, and prepare payments to vendors on schedule.
- Assist in the preparation of monthly, quarterly, and yearly financial reports on a timely manner
- Assist in year-end audit and tax compliance preparation.
- Bank matters/facilities - Application of Bank Guarantee (new / renewal / extend) & Banking of cheque / cash received
- Day to day running of the Accounts Department including payments, review invoices, journals, bank reconciliations, handling of operational issues, and other relevant works.
- Month end closing: preparation, review and analysis of management accounts.
- Processing of Account Receivable transaction and monitor debtor's aging
- Process & monitor collections from customers, process debit notes, credit notes, refunds, and rebates
- Report on overdue invoices, generate reminders for overdue accounts and follow up on collections with respective department
- Managing unapplied cash, requesting remittance advices
- Escalation and follow through of any issues occurring

**Secondary Responsibilities**
- To monitor & process urgent requests and tasks on a timely basis
- To perform ad hoc tasks assigned by superior from time to time
- Maintaining organized records and compiling data to assist in ad-hoc reporting requests
- Take on ad hoc, additional tasks and/or projects when assigned

**IMPORTANT WORKING ETHICS & SKILLS**

You must always observe the following working ethics:

- Positive attitude, self-motivated, self-disciplined, and able to work independently with minimum supervision
- Attention to detail and good problem-solving skills.
- Possess a high level of confidentiality, responsibility, and proactivity with sense of urgency.
- Capable of multitasking with enthusiasm at work.
- Meticulous and high attention to details and maintain confidentiality in all situations
- Good understanding of business functions, strategic thinking, and good organizational skill.
- Excellent interpersonal and communication skills to work with people at all levels
- Business awareness and analytical skills
- Ability to present information and negotiate with people at all levels
- Ability to operate computerized accounting or financial software
- Excellent time management
- Meticulous and detail-oriented
- Strong sense of rightfulness
- Entrepreneurial mindset, with a demonstrable bias towards action and execution
- Enjoys high-growth environments, and approaches challenges with a growth mindset
- Strong interpersonal and communication skills
- Demonstrated experience within an Accounts