Admin Assistant

3 days ago

Kelana Jaya, Malaysia RASMA CORPORATION SDN BHD Full time

**Secretary duties**:

- Assisting to arrange and schedule meeting appointment and update calendar
- Filter all incoming calls to the MD and ED.
- Assisting for travel arrangements for MD, ED and family, flight and hotel bookings and authorizations, both for domestic and international destinations
- Do the itinerary book and print out related documents needed.
- Assist in flight reservations, travel arrangements and hotel booking for company’s VIP guests and visitors.
- Follow up and arrange for Doctor/ Hospital appointments.
- To maintain proper and effective filing system.

**2. Property & Rental**
- Assisting in property and rental matter & issue arise.
- Liase with the tenant, management and contractor
- Assisting to prepare the tenancy agreement and supporting documents (authorization letter, tnb & syabas letter, receipts, ssm, and etc).
- Assisting on preparing report on rental by attached all proof of payment, vacant unit, outstanding, and renewal tenancy & etc.

**3. Maintenance & Renovation (ALL COMPANY, PROPERTY AND OFFICE)**
- Assisting to call, see and show supplier what the problem for aircond, leaking, cctv, fingertec, time tec, alarm, wiring, etc.
- Coordinate and monitor the renovation at property and office.
- Liase with contractor and management GBC.
- Get quotation and approval from Director.
- Prepare report for every maintenance problem for payment and record purpose.

**4. Admin**
- Assisting in preparing correspondences, memo, presentations and execute communications as directed by the MD and ED.
- Coordinates with other Admin regarding office repair and maintenance, groceries, telephone issues, floor plan, equipment repair and maintenance, and other Admin concerns.
- Assisting to buy furniture/ office asset and in charge in renovation/cleaning for office.
- To make sure cleanliness for the office.
- Manage and maintain office furnishing, equipment and supplies, and provides administrative support for the maintenance of the telephone, communication and computing system.

**Job Requirements**
- Bachelor Degree in related fields (Business Administration, etc)
- Min 1 - 2 years experience in secretarial
- Good command in English with excellent writing skills
- Other necessary attributes include hands-on approach, adaptability, meticulous, a good team player and the ability to work independently
- Well-versed in Microsoft Excel, Words and PowerPoint

**Job Types**: Full-time, Contract
Contract length: 12 months

Pay: RM2,200.00 - RM2,500.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Maternity leave
- Meal allowance
- Opportunities for promotion

Schedule:

- Monday to Friday

Supplemental Pay:

- Yearly bonus

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