Office Admin Executive

SYNERGY XYZ is expending and currently looking for talents to be our Office Admin Executive to grow the business profitability together in the Admin office. The role is crucial to ensure the office operations runs smoothly without disruptions.

Your role be involved in:

- **Monitor and manage company assets.**_
- Manage & Monitor office Inventories, stock labelling, stock checking and maintenance.
- Designing / improve the SOP and guidelines.
- **Courier services and transportation management.**_
- Arrange and manage documentations and parcel to deliver
- **New Employees workstation & Assets management**_
- Ensures new employee’s workstation arrangement and laptop is ready before onboarding and do necessary subscription if needed.
- In charge of office access for new onboarding staff
- **Software and hardware management**_
- To maintain & in charge of office Internet, server, telecommunication etc. (software)
- To maintain & in charge office Alarm, CCTV, laptop, printer, mobile phone etc. (hardware)
- **Tenant management**_
- Landlord engagement for enquiry and maintenance, tenancy renewal and any other tenant related matters
- Car park management for office staff
- Draft and review the new agreements and manage company lease and rental agreements for premises and office equipments.
- **Office Facilities, Utilities Management and Maintenance**_
- Monitor cleaner works to ensure cleanliness and job deliverables.
- Upkeep office facilities, infrastructure, and equipment.
- Contact and liaise with related government sector pertaining to office utilities matters
- In charge & maintaining the office facilities running smoothly, and ensuring that equipment and appliances work properly.
- Manage office renovation projects, office relocation projects.
- Manage multiple vendors of hard skills to deliver services on time and within budget.
- Manage and prepare budgets, annual planning, perform cost control for the office operations.
- Ensures the all the issues are solved in timely manner without disrupting office operations
- Monitor and arrange office maintenance by schedule.
- **Pantry management**_
- Ensuring the pantry is always clean and tidy, refill of refreshments and
- Managing Pantry inventory and Supplies
- Designing / improve the SOP and guidelines.
- Prepare meeting room and meal for meeting with customers and/or internal meetings.
- **Office internal and external communication management**_
- Arrange and manage meeting rooms booking when required.
- **Visitor management**_
- Prepare meeting room and meal for meeting with customers and/or internal meetings
- Provide office guests with a hospitable experience
- **Procurement**_
- Assisting in sourcing of the right vendor according to the business requirement.
- Assisting in identify, evaluate, select the right vendor, and make approval.
- Involve in creating the Standard Operation Procedure (SOP) and guidelines for each purchasing / subscriptions / hiring request.
- Assisting in initiating payment for the requested goods or services.
- Assisting in auditing delivery and ensure compliances.
- Understanding each department position job description, skills and requirements, to-do (job scopes) and timeline.

**Job Types**: Full-time, Permanent

**Salary**: RM2,500.00 - RM4,500.00 per month

**Benefits**:

- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

Ability to Commute:

- Puchong (required)

Ability to Relocate:

- Puchong: Relocate before starting work (required)