Receptionist Admin

**Job Summary: -**

The Receptionist cum Admin is responsible for managing the company’s front desk and providing comprehensive administrative support to ensure smooth day-to-day operations. This role requires a professional and approachable individual who can handle office coordination, communication, and documentation efficiently while maintaining a high level of confidentiality and integrity.

**Job Description: -**

**Reception & Front Desk Duties**
- Serve as the first point of contact for visitors, clients, and vendors, ensuring a professional and welcoming environment.
- Manage incoming and outgoing mail, courier services, and other correspondence.

**Administrative Support**
- Perform general office administration including data entry, document filing, photocopying, and record keeping.
- Maintain office inventory and supplies, ensuring stock availability and timely replenishment.
- Prepare, draft, and format internal and external correspondence such as letters, memos, notices, reports, and presentations.
- Record invoices, monitor expense claims, and assist with basic finance-related documentation.
- Assist in sourcing quotations for company vehicle insurance, tabulating comparisons, and preparing purchase orders.
- Organize and maintain a systematic filing system (both hardcopy and digital) for easy retrieval of documents.

**Coordination & Support**
- Assist in setting up meetings, appointments, and monitoring dispatch schedules as required.
- Provide administrative support to management and other departments on ad-hoc tasks.
- Coordinate with vendors, service providers, and contractors on office-related matters.
- Ensure proper upkeep of the reception area and meeting rooms to reflect a professional company image.

**Requirements**:

- Minimum Diploma in Business Administration, Office Management, or related field.
- At least 1 year of working experience in a receptionist or administrative role.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time-management skills.
- Strong communication and interpersonal skills with the ability to interact at all levels.
- Ability to multitask, work independently, and handle confidential information with discretion.
- High level of professionalism, integrity, and respect for diversity.
- Problem-solving and decision-making aptitude.
- Strong ethics and integrity to maintain confidential data.
- Respects diversity.

Pay: RM2,300.00 - RM2,800.00 per month

**Benefits**:

- Health insurance
- Opportunities for promotion
- Professional development

Work Location: In person