Team Administrator

2 weeks ago

Petaling Jaya, Malaysia Solventum Full time

**Primary scope**:
**_ “To handle company administrative work for Solventum Malaysia Sdn Bhd.”_**

**Responsibilities**:

- Coordinate, schedule and take minutes of meetings for the Country Leadership Team (CLT)
- Prepare agendas, reports, presentations, and other documentation for meetings and presentations.
- Prepare and distribute meeting minutes for Country Leadership Team and Board of Directors meetings.
- Follow up on Country Leadership Team and Board of Directors meeting discussion items and related actions.
- Organize and maintain physical and electronic files, records, and databases, ensuring accuracy and confidentiality.
- Organize and coordinate Country Leadership Team events, including engagement activities.
- Liaise with external industry associations, vendors, and suppliers to support stakeholders.
- Manage sourcing and accounts payable matters relating to the Country Leadership Team and Board of Directors.
- Process payment requests for vendors.
- Conduct research and provide administrative support to various projects, as assigned.
- Provide support and assistance to Country Chair, Country Leadership Team and other Solventum team members as prescribed.

Position Qualifications, Experience & Skills
- Proven experience as an Executive/Team Administrator in an MNC/high matrix organization.
- English language fluency.
- Excellent organizational and time management skills with the ability to prioritize tasks effectively.
- Project management experience would be an added advantage
- Strong written and verbal communication skills, capable of interacting with individuals at all levels of the organization.
- Detail-oriented and able to maintain accuracy in work.
- Ability to maintain confidentiality and handle sensitive information with professionalism.
- Strong problem-solving skills with the ability to multitask and adapt in a fast-paced environment.
- A positive attitude and exceptional interpersonal skills, coupled with a customer service-oriented approach.
- Minimum education level: Diploma in business administration, management, or a related field is preferred.
- Previous experience in working effectively in a team-oriented and collaborative environment.

Solventum is committed to maintaining the highest standards of integrity and professionalism in our recruitment process. Applicants must remain alert to fraudulent job postings and recruitment schemes that falsely claim to represent Solventum and seek to exploit job seekers.

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