Marketing Admin Assistant

22 hours ago

Batu Caves, Malaysia JEV Management & Trading Full time

**Key Responsibilities**

**1.Marketing Material Coordination**
- Liaise with vendors and internal teams to manage the printing and production of marketing materials.
- Ensure timely delivery and proper display of materials at retail outlets, in accordance with campaign briefs and brand guidelines.
- Track material deployment and follow up with outlets to confirm compliance.

**2.Procurement & Inventory Support**
- Assist in the procurement process — from sourcing and raising requests to tracking deliveries — by working closely with the central support team and finance.
- Manage marketing stock levels, merchandise, and promotional items, ensuring proper documentation and stock-in/out records are maintained.
- Monitor and track staff marketing incentives to ensure accuracy, timeliness, and proper reporting.

**3.Campaign & Activation Support**
- Coordinate arrangements for external promoters, ensuring they are scheduled, briefed, and present as required.
- Support briefing and simple training of promoters to ensure understanding of campaign objectives and talking points.
- Assist in the preparation and execution of campaign assets, including photo and video shoots, before, during, and after production.
- Deliver marketing materials to outlets when necessary.
- Support the marketing team in the preparation of campaign briefing decks and performance tracking sheets.

**4.Insights & Competitor Monitoring**
- Conduct regular competitor and market landscape analysis, including pricing and utility usage monitoring, to inform strategic and tactical marketing decisions.
- Monitor competitor promotions and retail activity, capturing insights to support campaign planning and brand positioning.
- Consolidate customer and internal team feedback on campaigns and activations to support continuous improvement and post-mortem reviews.

**5.General Administration & Coordination**
- Ensure accurate and timely maintenance of online documentation and filing systems related to marketing materials, campaign assets, vendor lists, and performance records.
- Support outlet-based campaigns, including grand openings and special activations, by assisting with logistics and coordination tasks as needed.
- Provide administrative support to the broader marketing team to ensure smooth campaign execution and daily operations.

**Requirements**:

- Diploma or Degree in Marketing, Business, Communications, or a related field.
- 1-2 years of administrative or marketing support experience preferred, ideally in a retail or fast-paced marketing environment.
- Highly organized with strong attention to detail and follow-through.
- Able to manage multiple tasks and deadlines efficiently.
- Good communication and coordination skills to liaise with various teams and vendors.
- Proficient in Microsoft Office (Excel, PowerPoint, Word) and basic familiarity with Google Workspace and digital tools.
- Willing to travel locally when required and support on-site campaign needs.
- Willing to work flexible hours including weekends and public holidays as needed.

**Perks and benefits**
- Opportunity for Career Growth
- Yearly Increment
- Performance Bonus
- Birthday Leave
- Free Laundry Services
- Free Parking
- Employee Reward Points System
- Various Company Activities

Pay: RM3,000.00 - RM3,500.00 per month

**Benefits**:

- Professional development

Schedule:

- Monday to Friday

Work Location: In person

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