Facilities Coordinator

2 weeks ago

Selangor, Malaysia JLL Full time

JLL supports the Whole You, personally and professionally.

Title
Facilities Coordinator
Reporting to
Malaysia, Facilities Manager.
Location
West Port Selangor, Malaysia.
Direct reports
Cleaner’s and landscapers.

Summary

Facilities coordinators oversee the maintenance of a building oil Terminal. They ensure the Terminal are safe and that all equipment and devices (e.g., garbage disposal, grass cutting, weeding, aircon maintenance, office housekeeping, plumbing, mechanical, civil, electrical works, etc.) operate properly.

Ensuring a high level of client satisfaction, establishing and managing the service delivery team, delivering key initiatives as well as ensuring consistency in processes, systems, and reporting.

Ensuring the efficient and consistent operation of all facility activities to meet contractual obligations with respect to the scope of the work portfolio of the client throughout.

Achieving the client’s outsourcing objectives of cost savings, high quality, consistency, and risk management.

Ensuring compliance with health and safety regulations

**Responsibilities**:
Be the single point of contact for the client and will be responsible for:
Performs preventative and corrective maintenance on-site to critical facility systems.
Arrange for regular maintenance of equipment and internal systems (e.g. Mechanical Air-con, coffee machines alarms, security cameras, etc.)
Performs maintenance repairs, corrective maintenance, and installations.
Monitor activities that happen outside the building, such as proper waste disposal and recycling
Coordinate office and parking space allocation when required.
Arrange food and drinks for the Terminal activities as when required.
Restock office and pantry supplies.
Design and oversee the schedule for cleaning and disinfecting the building.
Fixing minor issues in appliances or arranging for repairs when needed
Assist in the implementation of Industry Best Practice operations.
Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times.
Seek ways to constantly reduce costs and improve operational standards.
Maintain premises in neat and good working condition at all times.
Leads and coordinates critical infrastructure operations.
Develops project scope with management for life-cycle maintenance/end of life infrastructure projects and critical replacements.
Manage budgets for spare parts and control costs associated with supplier services.
In charge of imparting training to technicians and overseeing their daily tasks.
Work in conjunction with Quality System (QS) personnel to define and implement the Health, Safety and Environment (HSE) procedures, ensuring compliance with company HSE standards for secure operations.
Respond to any emergency calls on the weekends, public holidays, and during and after business hours.
Assist in ad-hoc HSE tasks/projects as required.
To prepare weekly work progress report for Supervisor.
Any other related issues pertaining to properties, building works, safety and security.
Any other ad hoc duties as and when assigned by Management.
Maintain an updated record of invoices from external partners (e.g. suppliers, insurance agents, security guards)
Maintain, update and implement PPM schedule in a timely manner.

Vendor Support

Manage multiple vendors including hard and soft skills to deliver services on time and within budget.
Facilitates selection of vendors for outsourced maintenance activities.
Directs vendors on highly skilled tasks to ensure that maintenance activities are carried out per HSE standards and other requirements.
Tracks and implements the work approval process for critical service providers (including briefing at the start of work, control of work during the day workday/shift, final review of the work carried out)
Manage vendor procurement processes in accordance with agreed client procurement guidelines as well as JLL procurement best practices.
Be responsible for the achievement of the key performance indicators, service levels, and other measures as contracted.
Implement and manage the change control process.

Site Administration, Finance & HSE Support

Identifies and brings up process discrepancies to Supervisor.
Work with manager to track spending, vendor cost
Ensure timely submission of finance billing.
Track, collate and submit of vendor cost and invoices..
Source and prepare quote for submission to client.
Provide administrative support to the team as when required.
Perform site inspection regularly in terms of HSE, and report, unsafe act, conditions and assets damage and end of life for replacement, fixing & maintenance.
Participate in Main office, Terminal operation and & HSSE meetings as when instructed or required.
Conducts toolbox, Safety standdown, Learning from Incidents
Assists management with maintaining documents.

Key Skills Needed

Electrical Engineering
Mechanical Engineering
Building Facilities Engineering
Proficient in Microso

  • Facilities Coordinator

    6 days ago

    Selangor, Malaysia JLL Full time

    About JLL - We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an...

  • Facilities Coordinator

    4 days ago

    Selangor, Malaysia JLL Full time

    JLL supports the Whole You, personally and professionally. Single Point of Contact (SPOC) for the Client and will be responsible for: Ensuring a high level of client satisfaction, establishing and managing the service delivery team, delivering key initiatives as well as ensuring consistency in processes, systems, and reporting Ensuring the efficient and...

  • Assistant Facilities Manager

    2 weeks ago

    Selangor, Malaysia JLL Full time

    JLL supports the Whole You, personally and professionally. Assistant Facilities Manager, Soft Services Integrated Facilities Management - (region/country) **What this job involves**: Putting safety in your hands First things first, your chief concern is to ensure a safer and more comfortable work environment to work in and visit. Part of the checklist you...

  • Executive, Hse

    1 week ago

    Selangor, Malaysia UMW Holdings Full time

    Business Unit: Manufacturing & Engineering Company: Lubetech Sdn Bhd Job Requisition ID: 541 **The Person**: - Age between 24 and 30 years old. - Possess a Degree in in Environmental Health and safety or equivalent. - At least with 1 year working experience in environment, safety and health management - Legal OSHA 1994, FMA 1967, EQA 1974, ISO45001 and...

  • Facilities Supervisor

    1 week ago

    Hulu Selangor, Malaysia Jabil Full time

    **Responsibilities**: - At Jabil we strive to make ANYTHING POSSIBLE and EVERYTHING BETTER. With over 260,000 diverse, talented and dedicated employees across 100 locations in 30 countries, our vision is to be the most technologically advanced and trusted manufacturing solutions provider. We combine an unmatched breadth and depth of end-market experience,...

  • Facilities Maintenance Operations Head

    1 day ago

    Kuala Selangor, Selangor, Malaysia Puncak Niaga Holdings Berhad Full time

    Job Title: Facilities Maintenance Operations HeadJob Summary:We are seeking a highly skilled and experienced Facilities Maintenance Operations Head to oversee the maintenance and operation of our buildings. The successful candidate will have a strong background in engineering and excellent leadership skills.Key Responsibilities:Lead a team of engineers and...

  • Operations Manager

    4 weeks ago

    Kuala Selangor, Malaysia Talent Houz Full time

    Job Summary: The Operations Manager is responsible for overseeing the day-to-day operations of the art centre, ensuring its smooth and efficient functioning. This role involves managing staff, facilities,events, and logistics, and also includes coordinating the successful opening of new centres. Key Responsibilities: Develop, implement, and optimise...

  • Operations Manager

    1 day ago

    Kuala Selangor, Malaysia Talent Houz Full time

    Job Summary: The Operations Manager is responsible for overseeing the day-to-day operations of the art centre, ensuring its smooth and efficient functioning. This role involves managing staff, facilities,events, and logistics, and also includes coordinating the successful opening of new centres. Key Responsibilities: Develop, implement, and optimise...

  • Operations Manager

    4 weeks ago

    Kuala Selangor, Malaysia Talent Houz Full time

    Job Summary: The Operations Manager is responsible for overseeing the day-to-day operations of the art centre, ensuring its smooth and efficient functioning. This role involves managing staff, facilities, events, and logistics, and also includes coordinating the successful opening of new centres. Key Responsibilities: - **Develop, implement, and optimise...

  • Operations Manager

    1 day ago

    Kuala Selangor, Malaysia Talent Houz Full time

    Job Summary: The Operations Manager is responsible for overseeing the day-to-day operations of the art centre, ensuring its smooth and efficient functioning. This role involves managing staff, facilities, events, and logistics, and also includes coordinating the successful opening of new centres. Key Responsibilities: - **Develop, implement, and optimise...

  • Maintenance Supervisor

    2 weeks ago

    Hulu Selangor, Malaysia Prudential Ampri Cleanroom Services Sdn Bhd Full time

    1. Assist Head of Maintenance to schedule and supervise all maintenance-related work. 2. Supervise and work together with the team to carry out daily operations in accordance with the company SOP, WI and safety rules & regulations. 3. Lead the team to complete the machinery/equipment/facility preventive maintenance activities to ensure on-time task...

  • Business Operations Coordinator

    2 days ago

    Kuala Selangor, Selangor, Malaysia Michael Page Full time

    Job OverviewThe Supply Planning Manager will be responsible for developing and executing supply plans to meet customer demands while optimizing inventory levels.This role requires collaboration with various teams to ensure alignment between market needs and production capabilities.Key Responsibilities:Develop and execute supply plans based on demand...

  • Front Desk Duty Manager

    2 weeks ago

    Selangor, Malaysia Minor International Full time

    **Company Description** Contemporary, relaxed and imaginative. Be it a leisurely family break or romantic escape, AVANI Hotels & Resorts provides the right space for guests who value the details that matter. You are a strong and experienced hotel ambassador who excels at maximizing the experience and satisfaction of the hotel guests. You will be...

  • Admin Executive

    3 days ago

    Hulu Selangor, Malaysia Kolej Yayasan UEM Full time

    Job Summary Admin Executive is responsible in supervising and act as a point of contact between Drivers, Dispatcher, Facilities and Services. You will work on a one-to-one basis on a variety of tasks related to non-executive’s working life and communication. Job Description and Responsibilities Dispatch & Mailing 1. Supervise and monitor the...

  • Supply Chain Manager

    1 week ago

    Hulu Selangor, Malaysia SR Consultancy Full time

    Plans, manages and coordinate all activities related to the sourcing and procurement of necessary materials and supplies needed to meet the changing levels of product demand. - Works with plant, warehouse, and logistic department to determine and set up intercompany transfers. - In charge of all raw material procurement, accessory procurement, inbound and...

  • Security Maintenance Assistant

    4 weeks ago

    Kuala Selangor, Malaysia The Kabin Pantai Remis Full time

    **_Requirements_** - We are currently looking for a Security & Maintenance Assistant - Experience in Building and Facilities Maintenance in a similar position will be considered. - Required languages: English and Bahasa Malaysia. - At least 1 Years of working on same position - To ensure the properties and interests of the Hotel’s guests and employees are...

  • Project Management Expert in Medical Devices

    1 day ago

    Kuala Selangor, Selangor, Malaysia Jobstreet Malaysia Full time

    Job Description:This position involves overseeing the construction, installation, and validation of a cleanroom facility. As a Project Engineer, you'll be responsible for ensuring that all aspects of the project are completed on time, within budget, and to the required quality standards.Main Responsibilities:Lead the project team to achieve project...

  • Site Supervisor

    2 days ago

    Kuala Selangor, Malaysia Mng Nova Sdn Bhd Full time

    **Requirements**: - Minimum Posses Diploma/Degree in Civil Engineering /Diploma/Certificate in other related disciplines. - Full-Time position(s) available. - Required language: Mandarin, English, Bahasa Malaysia (Mandarin will be added advantage) - Possess own transport - Able to work under pressure and within tight deadlines. - Ability to work...

  • Store Keeper

    7 days ago

    Hulu Selangor, Malaysia LONGI MALAYSIA SDN BHD Full time

    1.Take delivery of all incoming materials and reconcile with purchase orders 2.Track, document, and resolve any discrepancies on received orders 3.Ensure accuracy of the facility’s inventory system by updating records of physical inventory totals, receipts, adjustments, and returns 4.Manage inventory/supplies and ensure they are within the established...

  • Production Planning

    3 days ago

    Kuala Selangor, Malaysia MEKING MANUFACTURING SDN BHD Full time

    Plan, order and schedule raw and packaging material required for production based on forecast and order - Monitor material supply and identify any shortages in short and long term - Schedule production based on material, labour, equipment availability and order priority - Coordinate multiple work process to achieve efficient production workflow - Effective...