Personal Assistant

**PERSONAL ASSISTANT**
MY ECOCLASS SDN BHD
Selangor - Others

MYR 3,000 - MYR 4,500

**Job Highlights**
- Growth and Development Opportunities
- Direct Ex Exposure & experience working with high performance team.
- Friendly and conducive working environment

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to an individual or a team. As a Personal Assistant, you will be responsible for managing various administrative tasks, organizing schedules, handling correspondence, and ensuring smooth operations for the individual or team you support.

**Responsibilities**:
1. Calendar and Schedule Management:

- Manage and coordinate daily, weekly, and monthly schedules.
- Arrange appointments, meetings, and travel arrangements.
- Anticipate conflicts and proactively resolve scheduling issues.

2. Communication and Correspondence:

- Respond to inquiries and handle routine correspondence.
- Draft, proofread, and edit documents, reports, and presentations.

3. Administrative Support:

- Prepare and maintain documents, reports, and records.
- Create and manage filing systems for easy retrieval of information.
- Conduct research, gather data, and prepare reports as needed.
- Handle expense tracking, budgeting, and financial documentation.

4. Travel Coordination:

- Arrange domestic and international travel logistics.
- Coordinate flights, accommodations, visas, and ground transportation.
- Create detailed itineraries and provide necessary travel information.

5. Event and Meeting Support:

- Assist in planning and organizing events, meetings, and conferences.
- Coordinate logistics, venue bookings, catering, and audiovisual requirements.
- Prepare meeting materials, agendas, and minutes.

6. Confidentiality and Discretion:

- Maintain strict confidentiality and handle sensitive information.
- Exercise sound judgment and discretion in handling confidential matters.
- Establish and maintain trusted relationships with stakeholders.

7. Task Prioritization and Time Management:

- Prioritize tasks and manage multiple deadlines effectively.
- Identify and resolve conflicts to ensure smooth workflow.
- Optimize time management for maximum productivity.

**Requirements**:

- A diploma or degree in Secretarial
- 2-3 years of working experience for the position.
- Has own transport and willing to travel from time to time
- Fluency in Mandarin, English, and Bahasa Malaysia (spoken and written) is required.
- Proficiency in office productivity tools (e.g., Microsoft Office, Excel, Words and Power Point) and experience with document management systems.
- Excellent communication skills, both verbal and written, with a professional and courteous demeanor.
- Strong organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
- Attention to detail and a high degree of accuracy in work output.
- Discretion in handling sensitive and confidential information.
- Strong problem-solving skills and the ability to exercise sound judgment.
- Professionalism and a positive attitude in representing the executive's office.

**Additional Information**

Career Level
Junior Executive

Qualification

Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate
Diploma, Professional Degree

Years of Experience

3 years

Job Type

Full-Time

Job Specializations
Admin/Human Resources, Secretarial/Executive Personal Assistant

**Company Overview**

We are a growing company based in Cheras with 3 Factories based in Sungai
Buloh near Kota Damansara specializing in supplying, fabricating installation of
Quartz Stone Cabinetry for residences, commercial residences offices. Our company offers a wide range of the most creative options for real estate owners who are looking for high-quality home living furniture. We offer modular product with variety of dimensions, colours and materials to create a positive experience, inspire happiness and make a positive difference in your kitchen.

**Additional Company Information**

Registration No.
1466920-K

Company Size

51 - 200 Employees

Industry

Architectural Services / Interior Designing

Benefits & Others

Miscellaneous allowance, Medical, Parking, Business (e.g. Shirts), Performance
Bonus, Incentives

Specific Location

SUNGAI BULOH

**Salary**: RM3,000.00 - RM5,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Dental insurance
- Flexible schedule
- Free parking
- Maternity leave
- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Sungai Buloh: Reliably commute or willing to relocate with an employer-provided relocation package (preferred)

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Personal Assistant: 3 years (preferred)

**Language**:

- Mandarin (preferred)
- Bahasa (preferred)