Facilities & Fit-out Executive

6 days ago

Kuala Lumpur, Malaysia Trec Holdings Sdn Bhd Full time

**Job Scope / Key Responsibilities:1. Facilities Management**
- Oversee daily building operations, ensuring the proper functioning of M&E systems, HVAC, lighting, plumbing, and other essential services.
- Coordinate with contractors and vendors for preventive and corrective maintenance tasks.
- Conduct regular site inspections and ensure facilities are compliant with workplace safety and health standards.
- Manage and maintain records of maintenance schedules, service reports, and equipment inventory.

**2. Fit-Out Works & Renovation Projects**
- Plan, coordinate, and supervise fit-out, renovation, reinstatement, and upgrading works for office, retail, or commercial spaces.
- Liaise with consultants, designers, contractors, and vendors to ensure timely delivery of projects within budget and quality standards.
- Review and approve layout plans, material samples, and method statements in line with building and client requirements.
- Ensure all works comply with statutory and building management requirements (e.g., submission of permits, risk assessments).

**3. Project Coordination & Space Planning**
- Support space planning exercises, including workstation setup, space optimization, and furniture arrangements.
- Prepare and update floor plans, occupancy charts, and seating layouts.
- Monitor project milestones and provide regular progress updates to stakeholders.

**4. Work Permit & Access Control**
- Coordinate site access, escort visitors/contractors when required, and ensure proper housekeeping post-works.

**5. Health, Safety & Compliance**
- Implement workplace safety and health measures in all facilities and fit-out activities.
- Conduct risk assessments, toolbox meetings, and enforce safety protocols.
- Maintain documentation for fire safety, emergency preparedness, and building certifications.

**6. Vendor & Budget Management**
- Source and evaluate quotes for FM services and fit-out works.
- Monitor budget usage and ensure cost-effective procurement of materials and services.
- Verify and process invoices, job completion forms, and service reports.

**7. Stakeholder Engagement**
- Act as a liaison between internal departments, external vendors, landlords, and authorities on all facilities and fit-out-related matters.
- Respond promptly to facilities-related complaints, feedback, and service requests.

Pay: RM2,500.00 - RM3,500.00 per month

**Benefits**:

- Free parking
- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development

Work Location: In person

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