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Admin Executive

3 weeks ago

Penang, Malaysia GLOBALFOUNDRIES Full time

Oversee the administrative support services to the organization to ensure smooth day-to-day operations.
- Typically performs one or more of the following in capacity of either an individual contributor (as directed and/or independently), or as a manager.
- Provides administrative support to nonexecutive or executive employees or groups in the organization exercising confidentiality, tact and diplomacy.
- Maintains files, databases, records, calendars, and diaries.
- Arrange business travel, coordinate meeting arrangements, and/or track expenses.
- Participate in the development and implementation of standards, policies and practices for the organization.
- Produce and distribute correspondence memos, letters, faxes and forms.
- Prepare Purchase Requisition (PR), Sales Order (SO) and quotation.
- Coordination & organization of internal programs/activities (workshops/

training).
- Meeting with external parties (vendor, customer and others).
- Prepare and draft the minute meeting.
- Perform all activities in a safe and responsible manner and support all Environmental, Health, Safety & Security requirements and programs.
- Work and collaborate other projects and/or assignments as needed
- Coordinate & Lead Hub communication

Job Complexity

Completes a wide variety of complex projects and assignments requiring highly specialized skills and knowledge.

Applies analytical thought to resolve complex issues.
- Uses multiple sources of information and judgment to develop and implement innovative solutions
- Evaluates and identifies solutions, considering implications to other functions

Deals with complex cross functional processes, systems and equipment

Accountability

Acts independently to determine methods and procedures on new assignments.

Coordinate activities and decisions for own team and collaborate with teams in other functions.

Maintains a focus on cost management and initiates and leads projects that impact the department and/or other teams.

Actively promotes activities to improve or streamline processes.

Leads projects, acting independently to determine methods and procedures.

Relationship Focus

Acts as a technical team lead for colleagues with less experience or as a coordinating team lead
- Trains less experienced colleagues
- Acts as a facilitator, coordinating activities and resources across functional teams

For Technical roles:
Exchanges detailed and complex information with internal colleagues and others outside of the company.

Requires global networking within the function.

For Corporate roles:
Leads internal functional and cross functional project teams.

Is a driver for global networking within own function and contributes proactively to the cross functional/global networking.

Serves as a key contact for customers and/or suppliers

Knowledge, Skills & Abilities

Has advanced expertise and knowledge in own area.

Develops, applies and executes concepts and techniques.

Requires higher education or specialized training or certification.

Leverages leadership and project management skills to lead projects and to coordinate the work of others.

Applies appropriate language skills; may require English as business language or other language skills based on regional need.

Good communication and interpersonal skills

Applies company policies and procedures to resolve routine issues.

Applies appropriate language skills based on the job environment covering
- Business language needs (English)
- Local/geographical needs