Office Administrator

2 weeks ago

Puncak Alam, Malaysia ARROWGATE INDUSTRIES SDN BHD Full time

Job Title: Administrative Assistant Medical Company

Location: Puncak Alam

**Job Summary**:
The Administrative Assistant provides high-level administrative support to executives, managers, and other staff. This role involves a variety of tasks related to organization and communication, ensuring the efficient and smooth day-to-day operation of the office. Key Responsibilities:
**Office Management**:

- Organize and schedule meetings and appointments.
- Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
- Ensure the office environment is clean, orderly, and conducive to a productive work environment.

**Administrative Support**:

- Answer and direct phone calls, take messages, and respond to inquiries.
- Prepare and distribute correspondence, memos, letters, faxes, and forms.
- Develop and maintain a filing system.
- Handle sensitive information in a confidential manner.

**Documentation and Reporting**:

- Prepare reports, presentations, and data, as well as maintain databases.
- Assist in the preparation of regularly scheduled reports.
- Conduct research, compile data, and prepare papers for consideration and presentation.

Communication:

- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
- Receive and interact with incoming visitors.
- Handle incoming and outgoing mail and packages.

**Qualifications**:
Education and Experience:

- High school diploma or equivalent; associate or bachelor’s degree preferred.
- Proven experience as an administrative assistant, virtual assistant, or office admin assistant.

Skills and Abilities:

- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
- Knowledge of office management systems and procedures.
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multi-task.

**Preferred Qualifications**:

- Experience with administrative and clerical procedures.
- Familiarity with office equipment, including printers and fax machines.
- Ability to work independently and as part of a team.

Pay: RM1,703.70 - RM2,000.00 per month

**Benefits**:

- Health insurance
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Monday to Friday

Supplemental pay types:

- Commission pay
- Overtime pay
- Performance bonus

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