Secretary to Managing Director

1 week ago

Sungai Petani, Malaysia SAI ASIA BUILDERS SDN BHD Full time

**Objectives of this role**
- Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.
- Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows.
- Manage communication with employees by liaising with internal and external executives on various projects and tasks.
- Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.

**Responsibilities**
- Performing accurate research and analysis.
- Coordinating arrangements, meetings, and/or conferences as assigned.
- Taking dictation and writing correspondence.
- Compiling, proofreading, and revising drafts of documents and reports.
- Daily record keeping and filing of documents.
- Preparing reports, presentations, and correspondence accurately and swiftly.
- Creating and organizing information and generating reference tools for easy use.
- Managing a busy calendar, meeting coordination, and travel arrangements.
- Professionally greeting and receiving guests and clients.
- Ensuring efficient and effective administrative information and assistance.
- Builds relationships with key stakeholders, including Board members and the Executive Leadership Team, their executive assistants to ensure seamless administrative support.
- Organizes office operations and procedures for the efficient flow of work within the administrative office the integration of interdepartmental workflow and sequence.
- Able to travel with CEO

**Required skills and qualifications.**
- Diploma or Degree in Secretarial Sains.
- Certificate in Secretarial Sains or related (essential).
- 2 years of experience in a secretarial support role.
- Methodical thinker with detailed research proficiencies.
- Thorough understanding of clerical and secretarial principles.
- Strong knowledge of databases and tracking systems.
- Fantastic organizational skills and detail-oriented.
- Ability to work under pressure and meet deadlines.
- Brilliant written and verbal communication skills.
- Proficient in Microsoft Office, Excel, PowerPoint and business communication software

**Job Types**: Full-time, Permanent

**Salary**: RM1,500.00 - RM2,500.00 per month

**Benefits**:

- Professional development

Supplemental pay types:

- Performance bonus

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