Maintenance Clerk

3 days ago


Batu Pahat, Malaysia HMT Industries Sdn Bhd Full time

**Job Summary**:
The Maintenance Clerk is responsible for maintaining records, tracking work orders, coordinating maintenance schedules, and assisting in administrative duties related to equipment, facilities, and inventory. The role ensures that maintenance operations run efficiently by keeping accurate documentation and providing support to the maintenance team.

**Key Responsibilities**:
**1. Administrative Support**
- Maintain and update maintenance records, work orders, and service reports.
- Track and schedule preventive maintenance tasks for equipment and facilities.
- Assist in processing purchase orders and invoices related to maintenance work.
- Manage maintenance-related documentation, including warranties, contracts, and compliance records.

**2. Work Order Management**
- Receive and prioritize maintenance requests from various departments.
- Assign work orders to technicians and track their progress.
- Ensure timely completion of maintenance tasks and follow up as needed.

**3. Inventory and Supplies**
- Monitor stock levels of maintenance supplies, tools, and spare parts.
- Coordinate with vendors to order necessary parts and materials.
- Maintain an organized inventory system to track usage and replenishments.

**4. Communication & Coordination**
- Serve as a point of contact between the maintenance department and other teams.
- Provide updates on maintenance schedules and urgent repair needs.
- Coordinate with external contractors for outsourced maintenance work.

**5. Compliance & Safety**
- Ensure all maintenance activities comply with safety regulations and company policies.
- Maintain records of inspections, safety checks, and regulatory compliance.
- Assist in organizing safety training for the maintenance team.

**Qualifications & Requirements**:

- High school diploma or equivalent (Associate’s degree in business administration or a related field is a plus).
- Previous experience in administrative roles, preferably in maintenance or facilities management.
- Proficiency in Microsoft Office (Excel, Word, Outlook) and maintenance management software (Autocount).
- Strong organizational and multitasking skills.
- Attention to detail and accuracy in record-keeping.
- Ability to communicate effectively with different levels of staff and vendors.

**Job Types**: Full-time, Permanent

Pay: RM1,800.00 - RM2,200.00 per month

**Benefits**:

- Free parking
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Day shift
- Fixed shift
- Monday to Friday

Supplemental Pay:

- 13th month salary
- Overtime pay
- Performance bonus

Work Location: On the road



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