Admin Executive

2 weeks ago

Puchong, Malaysia Legumes Catering Full time

**Job Summary**

We are seeking a dedicated and organized Admin Executive to join our dynamic team at Legumes Sdn Bhd. The Admin Executive will be responsible for supporting daily office operations, coordinating with various departments, and ensuring efficient workflow within the company. This role requires strong organizational skills, attention to detail, and a proactive approach to problem-solving. Prior experience in a catering or hospitality environment is preferred.

**Key Responsibilities**
- **Administrative Support**: Manage day-to-day administrative tasks, including filing, data entry, document management, and maintaining records.
- **Event Coordination Assistance**: Support the catering team by coordinating event schedules, maintaining event bookings, and updating event calendars as needed.
- **Inventory Management**: Track office and catering supplies, place orders as needed, and maintain organized storage of equipment and supplies.
- **Invoice and Payment Processing**: Assist in preparing invoices, managing payment follow-ups, and liaising with the accounting department for financial records.
- **Employee Coordination**: Maintain employee records, assist in onboarding new hires, and manage scheduling and communication for kitchen and service staff.
- **Compliance and Document Control**: Ensure all required permits, licenses, and certifications are up-to-date and properly filed.
- **Reports and Analytics**: Compile and maintain daily, weekly, and monthly reports on bookings, inventory, expenses, and other operational metrics.
- **System Management**: Update and manage catering management software, CRM, or other systems to streamline operations.

**Key Qualifications**
- **Educational Background**: Diploma or Bachelor’s degree in Business Administration, Hospitality, or related field.
- **Experience**: Minimum of 2 years of experience in an administrative role, preferably within catering, food service, or hospitality industries.
- **Technical Skills**: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with CRM or catering management software is an advantage.
- **Customer Service Skills**: Strong interpersonal and communication skills with a client-focused approach.
- **Organizational Skills**: Excellent multitasking and organizational abilities with attention to detail.
- **Time Management**: Ability to prioritize tasks effectively and meet deadlines in a fast-paced environment.
- **Problem-Solving**: Proactive approach to problem-solving with the ability to think on your feet and adapt to changing situations.

**Preferred Skills**
- Experience with catering or hospitality operations.
- Knowledge of health and safety regulations for food service.
- Familiarity with basic accounting and bookkeeping practices.

**Benefits**
- Competitive salary and benefits package.
- Opportunity for career growth within a fast-paced and growing company.
- Friendly and supportive work environment.

**Job Types**: Full-time, Permanent, Fresh graduate, Student job

Pay: RM1,622.91 - RM4,438.02 per month

**Benefits**:

- Flexible schedule
- Meal provided

Schedule:

- Fixed shift

Supplemental Pay:

- Attendance bonus
- Performance bonus

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