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Executive/personal Assistant

3 weeks ago

Penang Island, Malaysia Masverse Sdn Bhd Full time

Calendar and Schedule Management:

- Manage and maintain the executives' calendars, scheduling appointments, meetings, and events.
- Coordinate travel arrangements, including flights, accommodations, and transportation.
- Anticipate and prioritize scheduling conflicts, ensuring efficient time management.
- Administrative Support:

- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Maintain an organized filing system for both physical and electronic documents.
- Handle confidential and sensitive information with utmost discretion.
- Meeting Coordination and Support:

- Arrange and coordinate meetings, conferences, and business events.
- Prepare meeting agendas, materials, and presentations.
- Attend meetings, take detailed notes, and distribute meeting minutes.
- Follow up on action items and ensure timely completion.
- Research and Information Management:

- Conduct research, gather data, and compile reports to support decision-making processes.
- Stay updated on industry trends, market developments, and relevant news.
- Prepare briefing documents and summaries for the executives.
- Project Support:

- Assist in planning and organizing special projects or company events.
- Collaborate with cross-functional teams and provide administrative support as needed.
- Track project milestones and deadlines.

**; Requirements**:
- Proven experience as a personal assistant, executive assistant, or in a similar role.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficiency in using productivity tools such as Microsoft Office Suite or G Suite.
- Ability to handle confidential information with discretion.
- Strong attention to detail and accuracy.
- Ability to multitask and prioritize tasks effectively.
- Professional and friendly demeanor.
- Bachelor's degree in business administration or a related field (preferred).