Team Assistant, International Corporates, Cc Cib

Job ID: 40532

Location: Kuala Lumpur, MY

Area of interest: Corporate & Commercial Banking

Job type: Regular Employee

Work style: Office Working

Opening date: 23 Sept 2025

**Job Summary**
- We are seeking a detail-oriented and highly organised Team Assistant to provide comprehensive administrative support to the International Corporates team within the Corporate and Institutional Banking (CIB) division. This role plays a crucial part in ensuring the smooth day-to-day operation of the team, managing a variety of administrative tasks ranging from communication facilitation to expense management, logistics coordination, and data management This position is based in our Kuala Lumpur office and requires a professional who is adaptable, tech-savvy, and capable of working collaboratively within a dynamic banking environment. You will contribute directly to the team's operational excellence, supporting Relationship Managers (RMs) and various functional partners, to help deliver outstanding service to our clients and stakeholders.**Key Responsibilitie**

**Daily Duties**:

- Review and process staff expense claims in the Concur system prior to RM approval, ensuring compliance with company policies.
- Coordinate CIB pool car bookings, maintaining a seamless transportation service for the team

**Ad Hoc Duties**:

- Conduct thorough review and approval of payment requisitions within the e-procurement system.
- Prepare and submit claims on behalf of the Head of IC, managing related administrative tasks.
- Handle filing of client business cards for easy access and record keeping.
- Order and manage business card procurement using E-procurement systems for IC leadership and team members.
- Facilitate travel and hotel arrangements for the Head of IC and team members, keeping travel plans organised and efficient.
- Maintain ARM code tagging and booking location updates within the RDM system and monitor completion, providing follow-ups and updates to RMs.
- Support various administrative requests such as G&E registrations, system access, Golf bookings, and ensure timely vendor payments.
- Handle new vendor creation and reactivate inactive vendors to support business needs.
- Oversee smooth onboarding processes for new team joiners, including system access provisioning and troubleshooting.
- Maintain and update CIB bi-weekly meeting agendas and calendar invitations for all staff.
- Arrange booking of meeting rooms for internal and external meetings to ensure operational readiness.
- Coordinate ordering, distribution, and collection of bulk items such as festival packets (e.g., Chinese New Year, Raya).
- Manage procurement and handling of logistics materials including City Link flyers and consignment notes.
- Prepare and manage printing and binding of presentation materials.
- Authorize and coordinate temporary door access for visitors at designated floors and liaise with security teams accordingly.
- Update and maintain CIB distribution lists to keep communications current and efficient.
- Order standard forms like collection vouchers for the GS team as needed

**Monthly Duties**:

- Submit monthly balance substantiation reports using FCS/FCA systems.
- Generate and raise payment requisitions for monthly vendor invoices including Maxis, CTOS, and My Driver services.
- Extract and update monthly headcount reports for organisational chart maintenance.

**Yearly Duties**:

- Serve as Department Continuity Coordinator (DCC) by updating Business Continuity Plans (BCP) and Business Impact Analyses (BIA) for CIB annually.

**Skills and Experience**
- Proven strong interpersonal skills enabling effective collaboration across diverse teams and external partners.
- Excellent active listening abilities paired with clear and professional communication skills, both written and verbal.
- Exceptional multitasking and organisational skills, ensuring timely completion of varied responsibilities without compromising quality.
- Proficient with digital tools and systems, including Concur, e-procurement platforms, and Microsoft Office suite, demonstrating a tech-savvy approach to administrative work.
- Capacity to build and maintain positive working relationships with colleagues at all levels, contributing to a supportive team environment.
- Adaptability and openness to change in a fast-paced banking environment, responding effectively to evolving priorities and challenges.

**About Standard Chartered**
- We're an international bank, nimble enough to act, big enough for impact. For more than 170 years, we've worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you're looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you. You can count on us to celebrate your unique talents and we can't wait to see the talents you can bring us.- Our purpo